The boss had full confidence on his manager for successful completion of the project
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Answer:You have just been put in charge of an important new project. Clearly, your boss is offering this opportunity as a vote of confidence in your skills. And while you are excited, this is your first time being responsible for an entire project.
tting started for the first time is challenging. However, there are ways to help you get your feet wet. Project management has evolved into a process with defined stages and steps to guide those who are new to project management toward a successful project.
5 Stages of the Project Process:
Initiation: a project is initiated when a need for change is identified
Planning: planning the work of the project
Execution: performing the work
Managing and controlling: all of the work you do during the project to monitor progress
Closing: completing and delivering the project and adjourning the team
These steps are identical for every project. And remember, you are the project manager, not a front line supervisor. Your job is to manage the project, not the people.
Basic Steps for the Project Novice:
During the initiation stage, the project is created and a charter is drawn up authorizing you to be the program manager and establishing a reporting chain. The planning phase is where you:
Define the Scope
The first and most important step in any project is defining the scope of the project. What is it you are supposed to accomplish or create? What is the project objective? Equally important is defining what is not included in the scope of your project. If you don't get enough definition from your boss, clarify the scope yourself and send it back upstairs for confirmation.
While this example is slightly off the business topic, we can all relate to a wedding reception. In planning a wedding reception, you may have as your scope: prepare a wedding reception for 100 guests complete with dinner, open bar, wedding cake and a live band for dancing by a certain date at a cost not to exceed $20,000.
Determine Available Resources
What people, equipment, and money will you have available to achieve the project objectives? As a project manager, you usually will not have direct control of these resources but will have to manage them through matrix management.
Matrix management refers to the use of the set hierarchy within the company to accomplish what you need done. If Joe works for your project, and for his department as well, he has to listen to two bosses. As the project manager, try to stay in touch with the supervisors of the people or owners of the equipment you borrowed so that you can resolve conflicts.
Understand the Timeline
When does the project have to be completed? As you develop your project plan you may have some flexibility in how you use time during the project, but deadlines usually are fixed, as in the case of the wedding reception. If you decide to use overtime hours to meet the schedule, you must weigh that against the limitations of your budget.
Detail the Work
What are the major pieces or components that have to be created to complete the project? For example, a wedding reception requires at a high level: a reception hall, food, drink, a cake, guests, and entertainment. Of course, each of those larger items can be broken down into many additional items. That is the next step.
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