Question

The final step of record maintenance is –
(a) to create the department
(b) To check and control
(c) To create the list
(d) To coordinate the equipment

Answer 1

Answer:

d. to coordinate the equipment.

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Answer 2

The final step of record maintenance is (b) To check and control.  

Record maintenance is an important function of any company. Without records it is difficult and sometimes even impossible to keep track of the activities and finances of the company. It is an important pre-requisite for taxation. Keeping records safely and in a manner where it may be retrieved easily is the job of the Record Keeping department. Records have to be checked for their authenticity and they have to be released in a controlled manner. It may be stored digitally or in the physical format. Digital storage does not consume space, but is expensive. Physical storage consumes space, but is relatively cheap.