The Secretary has to correspond with Directors on important occasions
Answers
Answer:
The company secretary is responsible for the efficient administration of a company, particularly with regard to ensuring compliance with statutory and regulatory requirements and for ensuring that decisions of the board of directors are implemented. Despite the name, the role is not clerical or secretarial.
Answer:
. Maintaining the statutory registers - members, directors and secretaries and directors' interests 2. Ensuring that statutory forms are filed promptly 3. Sending the Registrar copies of resolutions and agreements 4.The main duty of the Company Secretary is to safeguard and protect such interests of the company at all levels viz. legal, statutory, administrative, arbitration and in other policy matter 5.If authorized by the Board, it is duty of the secretary to convene a Board or Shareholders meeting in time, sign notices of such meeting, send annual and, half yearly accounts to shareholders, prepare minutes of the meeting timely and correctly, make sure that the quorum requisite is present in the meeting etc. 6.It is company secretary’s duty to oversee before execution that the various agreements, deeds, contracts are properly framed, worded etc. 7.Sometimes company secretary has to work as public relations officer of the company etc.
Role of the Company Secretary
The three main areas, a Company Secretary has the role to play viz. to the Board, to the Company and to the Shareholder. Within each, the Company Secretary’s role can be very diverse.
To the Board
A Company Secretary must ensure that the procedure for the appointment of directors is properly carried out and assist in the proper induction of directors, including assessing the specific training needsof directors/executive management. Secretary needs also to be availble to provide comprehensivepractical support and guidance to directors bothas individuals and as a collective with particular emphasis on supporting the
non- executive directors. He/she should also facilitate the acquisition of information by all board and committee members so that they can make best use of their ability to have a board meetings, discussions etc. Further to these tasks, he/she needs to assist in the compilation of board papers and to filter them to ensure compliance with the required standards of good governance .It may also be part of the Company Secretary’s role to raise matters which may warrant the attention of the board.
To the Company
Secretary ensures compliance with all relevant statutory and regulatory requirements and that due regard is paid to the specific business interests of the company, for example, a manufacturing company may require a different approach from that of a bank or a financial services company or from that of a charitable company. Secretary also need to assist in the implementation of corporate strategies by ensuring that the board’s decisions and instructions are appropriately carried out and communicated. Further to this, he/she should be available to provide a central source of guidance and advice within the company on matters of business ethics and good governance.
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