what are the different types of records ?How and where they are kept and what are the uses?
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There are a number of records that an association should keep as a matter of good policy and sound administration.
Some records are required to be kept by law such as members' registers and employment and tax records.
Records required by the Act
The Act requires an association to keep the following records:
an up-to-date register of all members, including their nominated contact information;
an up-to-date version of the rules;
an up-to-date list of the names and addresses of people who are office holders under the rules of the association, including committee members, any trustees and those authorised to use the common seal;
accounting records that correctly record and explain the financial transactions and position of the association in such a manner that allows true and fair accounts to be prepared; and
every disclosure of interest made by a committee member to be recorded in the minutes of the meeting at which the disclosure was made.
Some records are required to be kept by law such as members' registers and employment and tax records.
Records required by the Act
The Act requires an association to keep the following records:
an up-to-date register of all members, including their nominated contact information;
an up-to-date version of the rules;
an up-to-date list of the names and addresses of people who are office holders under the rules of the association, including committee members, any trustees and those authorised to use the common seal;
accounting records that correctly record and explain the financial transactions and position of the association in such a manner that allows true and fair accounts to be prepared; and
every disclosure of interest made by a committee member to be recorded in the minutes of the meeting at which the disclosure was made.
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