Question

What are the Essential requirement for record maintenance?

Answer 1

Explanation:

Here are some requirements that a record keeping system must have.

• It must collect, categorize and store records automatically
• .It must be able to present stored information, when ever you demand
• .It must be intelligent enough to distinguish documents and to report the status of reports.

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Answer 2

Answer:

4 Essentials of Records Management System:

In order to achieve the above mentioned objectives, record keeping must have the following essentials:

1. Simplicity:

Here should be simplicity in record-keeping. Records should be maintained according to the requirements of the organization so as to facilitate comprehension.

2. Accuracy:

Records should be preserved accurately so as to reduce the chances of errors and frauds.

3. Economy:

The cost of maintaining and providing records is also an important factor which the office manager has to keep in mind.

4. Usefulness:

Record should be useful for better management of the affairs of the business. Record-keeping should avoid retention of papers not needed.

These five easy steps will help you create a simple financial record-keeping system: capture, check, record, review, and act.

• Capture the Information.

• Check to Make Sure the Information Is Complete and Correct.

• Record the Information to Save It.

• Consolidate and Review the Information.

• Act Based on What You Know.

I hope this would help you out..☺️