Question

What are the steps to filter data using data validation in excel? ​

Answer 1

Select one or more cells to validate.

On the Data tab, in the Data Tools group, click Data Validation.

On the Settings tab, in the Allow box, select List.

In the Source box, type your list values, separated by commas. ...

Make sure that the In-cell dropdown check box is selected.

Answer 2

Select the cell(s) you want to create a rule for.

Select Data >Data Validation.

Data Validation

On the Settings tab, under Allow, select an option:

Whole Number - to restrict the cell to accept only whole numbers.

Decimal - to restrict the cell to accept only decimal numbers.

List - to pick data from the drop-down list.

Date - to restrict the cell to accept only date.

Time - to restrict the cell to accept only time.

Text Length - to restrict the length of the text.

Custom – for custom formula.

Under Data, select a condition:

between

not between

equal to

not equal to

greater than

less than

greater than or equal to

less than or equal to

On the Settings tab, under Allow, select an option:

Set the other required values, based on what you chose for Allow and Data. For example, if you select between, then select the Minimum: and Maximum: values for the cell(s).

Select the Ignore blank checkbox if you want to ignore blank spaces.

If you want to add a Title and message for your rule, select the Input Message tab, and then type a title and input message.

Select the Show input message when cell is selected checkbox to display the message when the user selects or hovers over the selected cell(s).

Select OK.

Now, if the user tries to enter a value that is not valid, a pop-up appears with the message, “This value doesn’t match the data validation restrictions for this cell.”

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