what are the three options in select recipient in mail merge wizard dialog box?
Answers
Answer:
The mailing tab is selected to execute mail merge option in MS-word. Now select the mail merge file then open it........
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Explanation:
This article explains how to use the Mail Merge feature in Microsoft Word to create and to print form letters by using data from a Microsoft Excel worksheet.
When you use the Word Mail Merge feature, Word merges a main document with a recipient list to generate a set of output documents:
The main document contains the basic text that is the same in all of the output documents. It may contain a letterhead, text, and instructions in merge fields for inserting text (such as recipient names and addresses) that vary from one output document to another.
The recipient list is a database that contains the data that is to be merged into the output documents. For example, the recipient list is a Microsoft Access database file or an Excel worksheet.
This database is typically a list of names, addresses, phone numbers, and other categories of personal information.
The output documents are the result of the mail merge. The text in an output document can be the same in all output documents, but you can apply formatting to specific documents.
Step 1: Set Up the Excel Data File
Before you proceed with the Mail Merge Wizard, make sure that your Excel worksheet is well structured for this purpose. Note the following requirements for the data table:
The first row should contain field names for each column -- for example, Title, Salutation, First Name, Middle Name, Last Name, Address1, and Address2.
Each field name should be unique.
Each row should provide information about a particular item. For example, in a mailing list, each row might include information about a particular recipient.
The table should contain no blank rows.
Create your Excel data file, and then arrange it by using the fields that you want to use for your letter, as shown in the following sample data file.
After you create your Excel data file, save it, and then close the data file.
For more information about how to create a mail-merge address list, click the following article number to view the article in the Microsoft Knowledge Base:
294688 How to design and set up a mail merge address list in Word 2002 and in later versions of Word
Step 2: Set Up the Main Document
In Microsoft Office Word 2003 and in earlier versions of Word, point to Letters and Mailings on the Tools menu, and then click Mail Merge Wizard.
In Microsoft Office Word 2007, click Start Mail Merge in the Start Mail Merge group on the Mailings tab, and then click Step by Step by Mail Merge Wizard.
Under Select document type, click Letters.
The active document becomes the main document. The main document contains the text and graphics that are the same for each version of the merged document. For example, the return address and the salutation in a form letter are the same for each version.
Click Next: Starting document.
Use one of the following methods:
Start with the document that is currently shown in the document window. To do this, click Use the current document.
You can then either type the letter in the document window or wait until the wizard prompts you to do so in a later step.
Start with a template. To do this, follow these steps:
Click Start from a template.
Click Select template.
On the Mail Merge tab, select the template that you want in the Select Template dialog box, and then click OK.
Start with an existing document. To do this, follow these steps:
Click Start from existing document.
In the Start from existing box, select the document that you want, and then click Open.
If you do not see the document, click More files, and then click Open. In the Open dialog box, locate the document that you want, and then click Open.
Click Next: Select recipients.
Step 3: Specify the Excel Data Source
Under Select recipients, click Use an existing list.
Click Browse.
In the Select Data Source dialog box, locate and then click the Excel worksheet that you want to use.
By default, Word opens the "My Data Sources" folder.
Click Open.
If your Excel worksheet contains information about multiple tabs, select the tab that contains the information that you want, and then click OK.
All entries in the data source appear in the Mail Merge Recipients dialog box. Here, you can refine the list of recipients to include in the merge.
Step 4: Select the Recipients
In the Mail Merge Recipients dialog box, select the recipients that you want to include. To do this, use one of the following methods:
Use the check boxes to designate recipients.
This method is most useful if the list is short. Click to select the check boxes next to the recipients that you want to include, and then click to clear the check boxes next to the recipients that you want to exclude.