what do you mean by email? write down its advantage & disadvantage
Answers
Answer:
- One of the main advantages of email is that you can quickly and easily send electronic files such as text documents, photos and data sheets to several contacts simultaneously by attaching the file to an email. Check with your internet service provider if there is a limit to the size of email attachment you can send. Some businesses may also limit the type and size of attachments that they are willing to receive.
- permanent - you can keep a record of messages and replies, including details of when a message was received
- convenient - your message will be stored until the recipient is ready to read it, and you can easily send the same message to a large number of people
- fast - an email should reach its recipient in minutes, or at the most within a few hours
- cheap - sending an email costs the same regardless of distance and the number of people you send it to
Email can increase efficiency, productivity and your business readiness. Using email in business is:
What is the advantage and disadvantage of email?
Disadvantages. The recipient needs access to the internet to receive email. Viruses are easily spread via email attachments (most email providers scan emails for viruses on your behalf).
Advantages of using email
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You can gain further advantages and increase your efficiency by setting up your email software to:
- automatically create entries in your address book for every message you send or receive
- respond to incoming emails automatically, eg to confirm receipt of an order, or to let people know that you are on leave or out of the office
Disadvantages of using email
Despite the host of benefits, there are certain weaknesses of email that you should be aware of, such as:
- Spam - unsolicited email can overwhelm your email system unless you install a firewall and anti-spam software. Other internet and email security issues may arise, especially if you're using the cloud or remote access.
- Viruses - easily spread through email attachments. See how to detect spam, malware and viruses.
- Sending emails by mistake - at a click of a button, an email can go to the wrong person accidentally, potentially leaking confidential data and sensitive business information. You should take care to minimise the likelihood of business data breach and theft.
- Data storage - electronic storing space can become a problem, particularly where emails with large attachments are widely distributed.
Explanation:
Electronic mail or email is a means of sending messages, text, and computer files between computers via the internet.
Advantages and disadvantages of using email
Advantages
Emails are delivered extremely fast when compared to traditional post.
Emails can be sent 24 hours a day, 365 days a year.
Webmail means emails can be sent and received from any computer, anywhere in the world, that has an internet connection.
Cheap - when using broadband, each email sent is effectively free. Dial-up users are charged at local call rates but it only takes a few seconds (for conventional email, eg text only) to send an email.
Emails can be sent to one person or several people.
Disadvantages
The recipient needs access to the internet to receive email.
Viruses are easily spread via email attachments (most email providers scan emails for viruses on your behalf).
Phishing - sending an email to a user falsely claiming to be a legitimate company to scam the user into providing information, such as personal information and bank account numbers on a bogus website. The details will then be used for identity theft.
No guarantee the mail will be read until the user logs on and checks their email.
Spam - unsolicited email, ie junk mail.
hope it helps you