Question

What is email what are its advantages and disadvantages

Answer 1

to send the message to other is known as email
Emails are delivered extremely fast when compared to traditional post.

Emails can be sent 24 hours a day, 365 days a year.

Webmail means emails can be sent and received from any computer, anywhere in the world, that has an Internet connection.

Cheap - when using broadband, each email sent is effectively free. Dial-up users are charged at local call rates but it only takes a few seconds (for conventional email, eg text only) to send an email.

Emails can be sent to one person or several people.

Disadvantages

The recipient needs access to the Internet to receive email.

Viruses are easily spread via email attachments (most email providers scan emails for viruses on your behalf).

Phishing - sending an email to a user falsely claiming to be a legitimate company to scam the user into providing information, such as personal information and bank account numbers on a bogus website. The details will then be used for identity theft.

No guarantee the mail will be read until the user logs on and checks their email.

Spam - unsolicited email, ie junk mail.

Answer 2

Email is the messages distributed by electronic means from one computer user to one or more recipients via a network.

10 Advantages of Email

1. It's free!

Once you’re online, there is no further expense.

2. Easy to reference

Sent and received messages and attachments can be stored safely, logically and reliably.  It's a lot easier to organize emails than paper.

3. Easy to use

Once you’re set up, sending and receiving messages is simple. That goes for a host of other email functions. Data storage and contacts can be accessed quickly and easily.

4. Easy to prioritize

Incoming messages have subject lines that mean you can delete without opening. How much time does that save compared to ‘snail mail?’

5. Speed

Message to send? Done, under a second! Email is as fast a form of written communication as any.

6. Global

Web based email means you can access your messages anywhere online. Going overseas? Before you go, mail yourself a copy of your passport number, travel insurance details or your accommodation details.

7. Good for the planet

Actually the advantages and disadvantages of email are clear here. Computers themselves aren’t 'green', but email offsets some of the damage by reducing the environmental cost of contact.

8. Info at your fingertips

Storing data online means less large, space taking file cabinets, folders and shelves. You can access information far quicker if you learn how to use email this way.

9. Leverage

Send the same message to any number of people. Adaptations are simple, too. If you have a product or service to sell, email is an effective medium to get your message out.

10. Send reminders to yourself

Do you use more than one account? Email yourself messages from work to home or vice versa. Does the idea of two or more accounts seem complicated? It's not if you know how to manage multiple accounts.

Used well, email really is a superb communication and productivity tool.

But you clicked to learn the advantages and disadvantages of email.

Here's the flip side...

10 Disadvantages of Email

1. Emotional responses 

Some emails cause upset or anger. A reply in the heat of the moment can’t be easily retracted, but it can cause lasting damage.

2. Information overload

Too many people send too much information. They cover their backs citing ‘need to know’ as the justification. Learn how to use email effectively and you’ll reduce time wasted on this.

3. Lacking the Personal Touch 

Some things are best left untyped. Email will never beat a hand written card or letter when it comes to relationships.

4. Misunderstandings

Emails from people who don’t take the time to read what they write before clicking ‘send’. Time is wasted, either to clarify or, worse, acting on a misinterpretation of the message.

5. No Respite 

Your email inbox is like a garden; it needs to be constantly maintained. Leave it and will continue to grow. Ignore it at your peril! 

6. Pressure to Reply

Once it’s in your inbox, you feel an ever increasing obligation to act on it. Procrastinating doesn’t making it go away.  Do it, dump it or delegate it.

7. Spam

Having to deal with spam and spoofs is one of the worst avoidable time wasters online.  Use some anti spam software.

8. Sucks up Your Time

Over checking messages is so common, but it is time wasted on a low value, passive activity.  Better to check once or twice a day.

9. Too Long

How long is too long? It’s hard to say exactly, but the longer it goes on, the harder it is to take in. Email is suited to brevity - keep it short and sweet.

10. Viruses

A virus could seriously affect your computer. If you want to know how to use email effectively, it's worth learning how to deal with these.

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