Question

what is format of email writing ?

Answer 1

Sender address (from)
reciever address (to)
Date
subject of e-mail
(Blank line)
salutation -dear/respected ,friend/sir



(BODY)


complementary closed
name of sender at the end of the mail

Answer 2

EMAIL FORMAT

Let us discuss the Format of a formal Email

email address of the recipient of the mail.

main subject / reason of writing the email.

Salutation

4. Body of the email:

a) Introduction

b) Matter in detail

c) conclude

5. Courteous leave taking and closing

6. Name, designation and contact details of sender.

The format of an Email must be strictly followed in a formal Email. Just like a formal letter, we use formal language in a formal Email also. Use of abbreviations, short forms, slang language should be avoided in a formal Email. On the other hand, in an informal Email, we can miss out on salutation, leave taking and designation and contact details of the sender because we are writing the mail to an acquaintance.


Email sample 1: A request

Subject: Extension on Report Deadline

Dear Mr./Ms. {Recipient’s sir name},

I am writing this to request you for an extension on the XYZ project report which is due on {date}. My mother has taken ill unexpectedly, and I must leave for home tonight. I’m afraid it will take me a week before I can return to the office and complete the report.

Kindly grant me an extension till {date} for the same. I promise to deliver the project report by then.

Sincerely,
{Your name}
{Phone number}