What is format of report writing
Answers
Summary – There needs to be a summary of the major points, conclusions, and recommendations. It needs to be short as it is a general overview of the report. Some people will read the summary and only skim the report, so make sure you include all the relevant information. It would be best to write this last so you will include everything, even the points that might be added at the last minute.
Introduction – The first page of the report needs to have an introduction. You will explain the problem and show the reader why the report is being made. You need to give a definition of terms if you did not include these in the title section, and explain how the details of the report are arranged.
Body – This is the main section of the report. There needs to be several sections, with each having a subtitle. Information is usually arranged in order of importance with the most important information coming first.
Conclusion – This is where everything comes together. Keep this section free of jargon as most people will read the Summary and Conclusion.
Recommendations – This is what needs to be done. In plain English, explain your recommendations, putting them in order of priority.
Appendices – This includes information that the experts in the field will read. It has all the technical details that support your conclusions.
Remember that the information needs to be organized logically with the most important information coming first.
Pointers to score high in Report Writing
Use names and pronouns (I, he, her) when you write about yourself and others at the scene. Avoid outdated expressions like “this officer” and “the abovementioned person” or “official 1.”
There are certain people who advocate that use of impersonal terminology brings in guaranteed objectivity and accuracy, but it not true. You have the same integrity whether you are calling yourself “I” or “this officer.” And think about this: if you were testifying in court, and sworn to tell the truth, you would use everyday language (“I,” “me”) in your testimony. Follow the same practice in your reports.
Limit yourself to one idea per sentence.
Short, straightforward sentences are easy to read, understand and save time for everyone. You will appreciate this time-saving tip when you are reviewing a report to prepare for an important business meeting. Also, the longer a sentence is, the more likely you are to make an error.
Short sentence and its structure in English generally begin with a noun, and the grammar is simple. Complicated sentences, on the other hand, require complicated punctuation, and they open the door to sentence errors.
Try to limit yourself to three commas per sentence. If a sentence has more than three commas, it’s probably too complicated to be read easily, and it may contain usage or punctuation errors.
Be as clear and specific as possible.
“Contacted” is vague: Did you visit, phone, or email the witness? “Residence” is just as confusing: House, apartment or mobile home? Always strive for clarity.
Use simple language.
“Since” is easier to understand (and write) than “inasmuch as.” “Pertaining to” is a fancy (and time-wasting) way to write “about.”
Stick to observable facts.
Conclusions, guesses, hunches, and other thought processes do not belong in a report. Stick to the facts. A statement like “He was aggressive” won’t stand up in court. You can, however, write “Jackson clenched his fists and kicked a chair.”
Write in paragraphs.
Organizing information in groups has two important benefits: Your report is more logical, and it’s easier to read and understand later on.
Use active voice.
A widespread mistaken notion is that passive voice guarantees objectivity and accuracy. However, it is not true. Writing a sentence like “A revolver was seen under the nightstand” does not guarantee that you are telling the truth. It is much simpler to just write “I saw a revolver under the nightstand.” That is what you would prefer to read in the report submitted by someone else as well, isn’t it?
Use bullet style.
Bullet style is nothing but the style you have probably been writing shopping lists all your life when your mother asks you to bring something from the grocery shop nearby. Use the same format when you’re recording several pieces of related information, like this:
Michael Jordan told me:
He and Maria have been “fighting a lot”
She was drunk when he came home from work
She threw a package of frozen chicken at him
He didn’t touch her
Sample Report
Typical structure template for writing a committee report:
Members to which the report is meant for
[Name, institution, location, Chair]
[Name, institution, location, member]
[Date, Time, and Location]
[Provide simple documentation of any meetings
Answer:
What is Report Writing?
A report is a written account of something that one has observed, heard, done, or investigated. It is a systematic and well organised presentation of facts and findings of an event that has already taken place somewhere. Reports are used as a form of written assessment to find out what you have learned from your reading, research or experience and to give you experience of an important skill that is widely used in the work place.
Generally, two types of reports are asked in the CBSE Class 12 English paper, namely, newspaper report or a magazine report. Newspaper report is the one which is published in a newspaper and magazine report is generally written for a school magazine.
Report Writing Format for CBSE Class Format of a magazine report
i.Heading- A descriptive title which is expressive of the contents of the report. ii. By line- Name of the person writing the report. It is generally given in the question. Remember, you are not supposed to mention your personal details in your answer. iii. Opening paragraph (introduction) – It may include the '5 Ws' namely, WHAT, WHY, WHEN and WHERE along with WHO was invited as the chief guest. iv. Account of the event in detail- The proper sequence of events that occurred along with their description. It is the main paragraph and can be split into two short paragraphs if required. v. Conclusion- This will include the description of how the event ended. It may include quote excerpts from the Chief Guest's speech or how did the event wind up.
Format of a newspaper report
i.Headline- A descriptive title which is expressive of the contents of the report. ii. By line- Name of the person writing the report along with the designation. It is generally given in the question. Remember, you are not supposed to mention your personal details in your answer. iii. Place and date of reporting- It is generally not mentioned in a magazine report separately, but here, it is. iv. Opening paragraph- It includes expansion of the headline. It needs to be short as it is a general overview of the report. v. Account of the event in detail- It is generally written in two parts: First, complete account of what happened in it’s chronological sequence (preferably) and second, the witness remarks. vi. Concluding paragraph- This will include the action that has been taken so far or that will be taken. It is the last paragraph.
Report writing format sample.
Q1. MMD School, Nashik, recently organised a science symposium on the topic: 'Effect of pollution on quality of life'. You are Amit/Amita Raazdan, editor of the school magazine. Write a report on the event for your school magazine. (120 – 150 words) (SOURCE- CBSE 2018)
Answer: Report on Science Symposium held at MMD School, NashikBy Amit/ Amita Raazdan, Editor of the school magazine A symposium was organised on 1 March 2018 in the school on the topic "Effect of Pollution on Quality of Life". All the science students were a part of the elucidative programme. The event stared with the felicitation of the guest speakers. Thereafter, the participants were espoused by Sh. Suraj Prakash. He acquainted them with the objectives and goals of the workshop. The resource person Dr. Hari Om Gupta reflected his profound knowledge on the topic and highlighted how important it is to curb the menace of pollution. An exalting demon stration of effects of pollution on our lives galvanized the engrossed participants.