what is the role of communication in administrative organizations? discuss in 250 words
Answers
We cannot achieve organisational aims and objectives without effective communication It is the greatest cementing force in an organisation. Millet has rightly described communication as “the blood stream of administrative organisation”.
As a blood stream to body so is the communication to the administrative machinery. Without proper flow of blood in the body there can be apoplexy in the brain and anaemia at the extremes. Similarly without proper, flow of communication all the organs of body will not work properly. Pfeiffer has considered communication as “the heart of management”.
Communication is the means by which people are linked together in an organization to achieve a common purpose. This is still the fundamental function of communication. In fact, no group activity is possible without communication. Coordination and change can be effected only by communication.
We are living in a complex and fast developing age which is often called an age of communication. Without effective communication we cannot think of keeping ourselves abreast with the progress made by different countries, the way different nations are talking their problems, the advance technology being used by the developed nations, etc.
Effective Communication is vital for administrators in the government so as to execute the essential functions of administration, for example, Planning, Organizing, Directing and Regulating.
Communication assists administrators to execute their duties and obligations. Communication works as a basis for planning. All the crucial information must be delivered to the administrators who in-turn must talk about the plans so as to fulfill them. Organizing also necessitates adequate communication with others about their job responsibility. Likewise, leaders as administrators must communicate per-suasively with their juniors so as to accomplish team purposes. Regulation is not probable without rec-orded and oral information.
Administrators dedicate a large part of their time in conversation. They usually consecrate about 6 hours per day interacting. They spend their time on telephonic or face to face conversation with their superiors, assistants, co-workers, clients or suppliers etc. The administrators also use letters, memos or reports to communicate when the oral conversation is not possible.
Therefore, we can say that “adequate communication is the foundation of successful organizations”.