what would you do when you get a letter from unknown person.
Answers
Answer:
Unknown Recipient: There are two traditionally acceptable salutations when you are writing a business letter to an unknown recipient. To whom it may concern or Dear Sir or Madam show respect to anyone who is the intended reader.
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Different Business Letter Salutations
Small Business
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Business Communications & Etiquette
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Business Letters
By
Kimberlee Leonard
Updated March 07, 2019
Different Business Letter Salutations
In business, relationships build partnerships and loyal customers. When writing a business letter, you establish the relationship from the beginning with the salutation. Whether you are sending business postal letters or email, there are different acceptable methods for addressing the reader in the salutation. Make sure you keep the tone professional and in accord with the professional relationship you have with the recipient.
Formal Salutations
Use formal salutations when you don't know the recipient, have a lower title or are otherwise subordinate to the recipient. Formal salutations in business letters are traditional and widely accepted. They should be used when you are unsure about how to address the other party.
Unknown Recipient: There are two traditionally acceptable salutations when you are writing a business letter to an unknown recipient. To whom it may concern or Dear Sir or Madam show respect to anyone who is the intended reader.
Known Recipient: When sending a letter to a specific person whose name you have, you should start with Dear and use the person's last name. When possible, identify the gender, marital status and professional title. Use the identifiers Mr., Ms., Miss, or Mrs. to define the gender and marital status. When addressing a doctor, use Dr. before the last name. When addressing a professor, use Prof. Identifiers are used between Dear and the last name. For example, Dear Prof. Jones. Don't use a gender identifier if the person has a professional identifier.
Gender Specifics: There are times you have the person's full name but are unsure as to whether the person is a male or female. Language differences, unique spelling and gender-ambiguous names can create confusion. Don't guess. When unsure about the gender of the recipient, forego the gender identifier and use the full name. For example, Dear Jan Jones.
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