Question

When you are writing a formal letter what information might you need…
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Answer 1

Answer :

1.The date

2.The recipient's address

3.Your address

4.The salutation

5.The body of the letter

6.The closing

7.The signature

8.The enclosure

Explanation :

When writing a formal letter, there are several pieces of information that are typically required:

• The date: This is typically placed at the top right corner of the letter and indicates the day on which the letter was written.

• The recipient's address: This includes the name, title, company name, and address of the person or organization to whom the letter is being sent.

• Your address: This is your return address and typically includes your name, title, company name, and address.

• The salutation: This is the greeting that begins the letter, such as "Dear [Name]" or "To Whom it May Concern."

• The body of the letter: This is the main content of the letter and should clearly state the purpose of the letter, any supporting information or details, and the desired outcome.

• The closing: This is the final sentence of the letter, which typically includes a polite expression of gratitude or a request for action.

• The signature: This is a handwritten or electronic signature that indicates the letter was written and sent by you.

• The enclosure: If there are any additional documents or materials included with the letter, they should be listed in the enclosure section.

Having this information ready before you start writing will help ensure that your formal letter is complete and effective in conveying your message.

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Answer 2

The information that we need to write a formal letter are:

• One needs to write one’s name, address, and the date at the top of the left-hand side of the page to begin one’s official letter.
• The recipient's name and contact details should be added after a further space.
• One needs to start with a greeting and then include the date and the recipient's contact information.
• In formal letters, the salutation is Dear followed by the recipient's name. One needs to write the department or job title if one does not know the person's name. One needs to use "To Whom It May Concern" only in extreme cases.
• One should finish one’s official letter on a favourable note. "Sincerely" is the most typical complimenting closing in formal correspondence.
• The complementing close is followed by a comma, and only the first word is capitalised. After the complimentary closure, One needs to type one’s name underneath the place left for your signature.

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