Which filing system is mostly used in schools of nepal ? What are its merits and drawbacks?
Answers
Answer:
Alphabetical
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Answer:
1.
What is filing? Explain any four objectives of filling.
Filing can be defined as the careful, systematic and scientific perspective of written documents catches as letters and circulars for easy, accurate and speedy reference whenever required in the future. It is the core function of record management. In an office, it is essential that records are kept for future reference. Thus, we can say that filing is the process of arranging and storing documents in proper location so that they can be obtained whenever needed.
Its objectives are:
To collect and arrange documents: the very first objective of filing is to classify and arrange records properly. The necessary documents are collected and the unwanted ones are not arranged. The documents are prepared by various levels of employees. The collected documents are classified on the basis of their nature and importance.
To store records: after collecting and arranging data, it is necessary to store the records carefully. Unsafe methods and carelessness may result in loss of documents and cannot be produced in time. Thus, the objective of filing is to store the records properly.
To provide evidence: any case of disputes can be settled with the help of proof of evidence provided by the records stored through filing. Thus, providing evidence is an objective of filing.
To locate records easily: the main objective of filing is to facilitate easy location of required documents. If the records are filed in a proper systematic manner, they can be easily obtained whenever required.