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Top 6 Features of Microsoft Office 2016
Posted: Feb 13, 2017
Categories: Outlook, Collaboration, Microsoft, Microsoft Office, Excel, Skype for Business
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Author: NH Learning Solutions
Top 6 Features of Microsoft Office 2016
Microsoft’s 2015 reboot of its flagship software suite was a major update, offering a wealth of collaboration capabilities that integrate more tightly with SharePoint and OneDrive. Office 2016 isn't just about new Microsoft Word and PowerPoint layouts, either; for the business user, there are several features that can help you better communicate, collaborate, and create. Below is our list of the top six.
1. Co-Authoring
Arguably the best addition to Office 2016 is the introduction of a feature called co-authoring, which is available in several of Office applications, such as Word and PowerPoint. "Co-Authoring" allows more than one user to work on a document simultaneously. Plus, Microsoft says that users can work on a document regardless of the device they are using.
In addition, when multiple users are working on a Word document, the participants can see where others are working in a document in real-time.
2. Better Integration with OneDrive and Skype
OneDrive integration enables you to open an Office document from anywhere and from any supported device. Not only can you access these files, you can pick up right from where have you left on another device.
Skype for Business allows you to talk to your colleagues, initiate and join online meetings, and share your screen with your colleagues.
3. Smart Lookup
You know how you can look up words in Microsoft Office to find out whether you're spelling them correctly? Now you can use a feature called "Smart Lookup" in Word, PowerPoint, Excel, and Outlook to find information on almost anything on the web.
You simply highlight a word or phrase, right-click and select Smart Lookup. A sidebar will open with search results that fit your criteria.
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4. Planner
For enterprise Office users, Planner allows managers to create a dashboard for group tasks. Managers can assign projects, track progress and rearrange responsibilities directly from the dashboard. Instead of your boss sending a group email telling everyone what their new assignments are, your boss can simply drag and drop a responsibility from your column to your colleague's.
The best part: You don't have to keep your eyes on the dashboard all day. Whenever someone makes a change, group members will receive a notification.
5. New Charts in Excel
It's always good to have a few new visual features in Excel, especially for charts. Excel 2013 brought some new PivotChart features, Slicers, and Flash Fill. Excel 2016 goes further, adding six new chart types: Waterfall, Pareto, Treemap, Histogram, Box & Whisker, and Sunburst. Here's a great post on PCWorld that goes into the specifics of these new charts.
6. Clutter in Outlook
Microsoft's Clutter feature in Outlook analyzes your email pattern and also observes the people you interact with the most, and using these metrics, it prioritizes your emails and only shows you what's really important to you, while putting low priority emails into a separate folder.
There are many other new features and improvements in Office 2016, such an improved grammar checker, third-party plug-in integration, security and management enhancements, and improved business intelligence tools in Excel. All the improvements makes Office 2016 more efficient, allowing you to be more productive in your role, whatever that may be.
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