write the letter by referring the above given points keeping the correct format in mind
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Writing a Business Letter
There are some situations in which writing a business letter is more appropriate than writing an email. If you need a permanent record of what you are writing, or if you are writing in a formal situation, a letter is a better choice. For example, you would probably write a letter of resignation instead of an email.
Structure of a business letter
Business letters often contain the following elements:
– A standard greeting (For example: Dear Sir / Madam)
– A reference to previous contact or reason for writing
In this first paragraph, say why you are writing the letter. Use a sentence that refers to a previous contact, such as a previous letter or phone call. Or use an objective sentence to say why you are writing: to confirm, clarify or enquire about something, for example.
– (The background to the letter.)
This is an optional paragraph and gives your reader more information to become familiar with the subject of the letter.
– Main point or idea
– Additional points
– Asking for action / reference to the future
In the final paragraph, close your business letter with an offer of further help, or ask for future action.
– Standard closing (For example: Yours faithfully)
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