Question

writes and responsibilities of grievant​

Answer 1

Answer:

If you file a grievance, you have the following rights:

To take other avenues of review or redress provided by law even though you have used this grievance procedure. ... To choose a representative to be present at any time during the grievance process to act as an advocate and observer.

Answer 2

Answer:

(Rev. 05-02-2017) Equal Opportunity Employer Office of Human Resources

ROLE OF GRIEVANT

• The Grievant is the central figure in a Grievance case. Without the full participation of the Grievant, the

Grievance will not move forward.

• For the Grievance Initial Filing Form, the Grievant provides a written justification with supporting documentation

for why the (in)action(s) of management should be addressed through the Grievance process.

• For the Informal Discussion or Equal Opportunity Informal Inquiry processes (if applicable), the Grievant provides

additional information in order to resolve the issue without having to continue with the Grievance process.

• For the Step 1 Mediation, Grievants represent themselves in the Mediation session in an attempt to reach

a mutually‐acceptable outcome for theGrievance.

• For the Step 2 Hearing, Grievants represent themselves in the Hearing, provide documentation that supports

their Grievance, and may request participation of other parties (Witnesses) to speak at the Hearing.

 The Grievant can make a 1‐3 minute opening statement summarizing the Grievance.

 The Grievant will have up to 1.5 hours to present their information to the Panel.

 The Panel, the Grievance Officer, and the Respondent may ask questions of the Grievant.

 The Grievant also may ask questions of the Respondent and any Witnesses as part of their presentation.

 The Grievant can make a 1‐3 minute closing statement summarizing the Grievance.

RESPONSIBILITIES OF GRIEVANT

• Time Commitment: The time commitment for a Grievant varies greatly with the Grievance and the issue(s) being

addressed. The Grievant should expect to invest 5‐15 hours in completing the SHRA Grievance Initial Filing Form

within the 15 calendar day filing period and in attempting to resolve the issue through the Informal Discussion or

EO Informal Inquiry processes (if applicable to their Grievance case). The Grievant should expect to invest 5‐15

hours preparing for and participating in the Step 1 Mediation with the Respondent. The Grievant should expect to

invest 15‐20 hours over a 5‐week period in preparation for a Step 2 Hearing. The Step 2 Hearing is scheduled for a

half‐day. All work time must be approved in advance by the Grievant’s supervisor; however, not all time involved

in a Grievance is considered paid work time. The remainder of the time must be spent off‐hours or through the use

of available leave. (Refer to the “Statement on Work Time and Grievance Participation” for additional information.)

• Presentation of Information: The Grievant’s primary responsibility is to present clear, concise, accurate, and

relevant information in support of their position to show by a preponderance of the evidence (that is, the more

probable or likely truth) that management’s action(s) were neither warranted nor defensible by law, regulation,

policy, or by established department practice consistent with law, regulation, or policy.

• Truthful Contribution: The Grievant is required to provide truthful information for the Grievance so that the Step

1 and Step 2 decision‐makers have sufficient information to make informed decisions on the matter.

• Hearing Notifications: The Grievance Officer shall set deadlines for submitting additional documentation for the

Hearing and for calling witnesses. The Grievant is responsible for notifying their Witnesses of the date, time,

and location of the Step 2 Hearing. The Grievant cannot compel a potential Witness to participate.

• Grievance Materials: The Grievance Officer will provide a copy of all Hearing‐related materials for the Step 2

Hearing. The Grievant will be allowed an opportunity to provide rebuttal evidence under deadlines established by

the Grievance Officer. After the Chancellor (or designee) has rendered the Final University Decision, or in the event

that the Grievance is otherwise ended without a Chancellor’s decision, any copies of Grievance materials in the

possession of Hearing Panelists are sent to the Grievance Officer for disposal in accordance with the State’s public

records retention policy. The Grievant may also send Grievance documents to the Grievance Officer for

confidential disposal.

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