You are planning a birthday party for your 80 years old grandmother. The party will be for 250
guests at the community hall at your apartment. You would like to order food from Star Vista Food
Catering to serve your guests.
Write an enquiry email of about 350 words to the marketing officer of Star Vista Food Catering:
stating the time, day and location of your party;
requesting for customised menu for your guests (vegetarian, halal, children menu, action counter);
describing the other services, you would like to have (renting of table, chairs and sound systems); and
requesting for additional discounts.
Answers
Answer:
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Dear Sir or Madam,
Model Answer 1:
Dear Sir or Madam,
I am writing to inquire about your exclusive seminar hall that we are planning to reserve for an official event. We are expecting a few additional amenities in order to accommodate the event without any intervention and to make it a success.
We will organise the annual get-together party and I would like to know the availability of your seminar hall during the second week of next March. Our agenda will be staff meet-up followed by an hour-long presentation and it would conclude with a grand dinner party. We would require a high-resolution LCD projector and the Wi-Fi connection facility for Laptops. Seating arrangement is expected to be for almost 100 people. We also require facilities for welcome drinks for guests and dinner for all of them.
I am curious to know about the rates to hire the hall for 6 hours, from 4:00 pm to 10:00 pm, with the list of facilities it offers. Additionally, please send me the menu for dinner including drinks. Also, mention the best possible concession you can offer and break down the expected expenses. We will not compromise the hygienic and food quality and we are expecting the party to be organised without any glaring issue from your end.
I look forward to hearing from you soon.
Yours faithfully,
Mohammed Abu
[Written by M. Abu ]
Model Answer 2:
Dear Sir or Madam,
I am writing to inquire about the availability of your party centre for an executive event. I work for the Robinsons & Brothers, and we are planning to organise an exclusive event on December 17, 2019. I would like to obtain a few information to reserve the venue.
First, we are planning for an event where approximately 80 people would be present. We need to hire the venue for the whole day and you would be responsible for serving welcome drinks and lunch to the guests. Some of our guests would bring their parents who are senior citizens and might be physically challenged. What arrangements do you have for such people? Please include some Thai and Chinese dishes on the lunch menu.
I would like to get a confirmation if the venue is available for the mentioned date and how much it would cost us to reserve it.
You can send me the information, including the menu and details price list, via fax using the number 21-01-254124 or email me at This email address is being protected from spambots. You need JavaScript enabled to view it.. I am confident that you can provide us with the best possible service we need based on the abundance of positive reviews you have.
Yours faithfully,
Tiffany Lace
Model Answer 3:
Dear Sir or Madam,
I am writing to request some information to reserve your venue for an executive event for Dreko Company Limited. We will organise the annual board meeting in December for the company stakeholders and investors and expecting your response to finalise the location.
Firstly, I would like to know the availability of the venue at the end of February 2019. We need the venue for the whole day and 27th February is our preference for the event. Secondly, a light breakfast during the meeting is expected to be served and the dinner should be arranged following the meeting. Finally, please inform me of the cost for all the above-mentioned arrangements. Also, do let me know if we can avail any discounts for that.
We are expecting around 30 guests and would really appreciate if you could provide all these details before the end of this week.
Thank you in advance. Looking forward to hearing from you soon.
Yours faithfully,
Riya Nagpal
[ Written by - Riya Nagpal ]
Model Answer 4:
Dear Sir or Madam,
I am writing to inform you that we are considering your banquet hall for our annual dinner party that we are planning to organise at the end of October 2018. Therefore, I would like to obtain a few information to finalise the process of reserving this venue.
First of all, please notify me of the availability of the venue as per our schedule. Can we avail it on the evening of 28th October or on 29th October? I would also like to know about the service you offer including the dinner menu, power backup and decoration. As it is a prestigious event for our company, you should follow some decent theme for the decoration and provide a buffet menu. My recommendation is to use a professional interior decorator and the use of white flowers and colourful balloons for the decoration.
Finally, please forward me the estimated expenses that will incur to hire the venue and avail the services. Send it to my email address - This email address is being protected from spambots. You need JavaScript enabled to view it.. Previous experience with your company was outstanding but this time, I am expecting more innovative design and high quality of services.
Your faithfully
xyz name
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Write an enquiry email of about 350 words to the marketing officer of Star Vista Food Catering
Explanation:
From
Surekha Nayak
8/1 , Vidhya Bhavan Society
Sector 43 C, Guru Ravidas Road
Chandigarh 160012
16 March 2020
To,
Mr. Atul Kashi, Marketing Head
Star Vista Food Catering Services
ABN Complex, 7th Floor
7, Kurala Mohali Road
Chandigarh 160100
Subject: Inquiry for Catering Services for about 250 Guests
Dear Mr. Atul
Greeting of the Day!
This is Surekha Nayak from Vidhya Bhavan Society, and this with regard to caterings services provided by you. As I am going to celebrate my grandmother's 80th birthday, I am organising a grand party in her honour at the Community Hall of my society.
For this purpose, I would like to learn more about your catering group, services provided, menu, charges, among others you generally provide. To have better understanding I am providing below the details of the party. I am expecting around 250 guests for this occasion. As per my requirements, I would need full catering services. The details of the party are
Date and Time of the Party: 26 March 2020, 5.30 pm
Location: Community Hall, Vidhya Bhavan Society
As there would be guests of different age groups starting from children to elderly people, I would prefer a customised menu that has an assortment of delectable dishes including both vegetarian and non vegetarian dishes along with some exceptional desserts and beverages
Apart from that, I would want you to provide us with other services such as tables, chairs, shamiana, and music system. Since we are organising the party at grand level I would also request you to give me additional discounts on the dishes and other services apart from the standard discounts given by you.
But before taking this forward, I would be grateful if you send your quotation for this service at the earliest so that we can proceed further. In case you need any other details you cna call me at 918853421 or email me at [email protected]
Looking forward to you early reply
Thanking You
Yours Sincerely
Surekha Nayak