Question

➥ You are Rahul/Sanya , the student prefect & in charge of the school library. You have been asked to place an order for Science textbooks. Write a letter to M/S ABC (P) Ltd, 5626A/3, Netaji Road, Gaya placing an order for the books. Invent the necessary details.​

Answer 1

Explanation:

Format of Formal letter :

\begin{gathered}\boxed{\begin{minipage}{5 cm}\\\sf{Sender's Address}\\\\\sf{Date/Month/Year}\\\\\sf{Receiver's Address }\\\\\sf{Subject}\\\\\sf{Salutation}\\\\{\dots \dots Body \dots \dots }\\\\\sf{Complimentary\ close} \\ \\ \sf{N{a}me}\end{minipage}}\end{gathered}

${\bigstar \:{\underline{\pmb{\sf{\purple{\underline{Important...}}}}}}}★$

• Don't use short forms like ASAP etc because due to this marks would be deducted.

• Work according to format.

• Don't be frank! It's not a informal letter. It's formal letter.

${\large{\pmb{\sf{\underline{RequirEd \: Solution...}}}}}$

${\bigstar \:{\underline{\pmb{\sf{\purple{\underline{Required \; Letter \: Writing...}}}}}}}★ </p><p></p><p> </p><p>$

XYZ Convent Senior Secondry School

Moonlight Road

Gaya-122

13th April 20XX

M/S ABC (P) Ltd

5626A/3, Netaji Road

Gaya

Subject- Order for textbook of Science

Respected sir,

I am Sanya, the student prefect & in charge of the school library of XYZ Convent Senior Secondry School. I am writing this letter to you because I have to order some books from your M/S ABC(P) Ltd. I need the given stocks of book:

• Science TextBook by state board in English medium for class 5th. Need 49 copies of textbook.
• Science TextBook by state board in English medium for class 6th. Need 23 copies of textbook.
• Science TextBook by state board in English medium for class 7th. Need 68 copies of textbook.
• Science TextBook by state board in English medium for class 8th. Need 30 copies of textbook.
• Science TextBook by state board in English medium for class 9th. Need 20 copies of textbook.
• Science TextBook by state board in English medium for class 10th. Need 19 copies of textbook.
• So kindly send these to our address. And we hope that books will be in good position as always we are buying from you all you never let us to be unhappy. Excepting the same this time. Kindly send all copies before 20th April as the new session is about to start. We need it urgently.

And kindly tell that you have these stock and also send bill at the back of the letter. Our address is Gaya 122, Moonlight colony, XYZ Convent Senior Secondry School.

Your sincerely

Regards,

Sanya.

${\large{\pmb{\sf{\underline{Additional \; KnowlEdge...}}}}}</p><p>$

Some points which would help you while writing any kind of complaint letter !

★ In the first paragraph you should identify what the issue is and any reveleant information that you believe is important.

★ Be sure to include the following information if it's applicable to the situation: the date/time of the issue, location, name of person on duty, name of product, what the problem was, your account number, model number, price, warranty information and reference number.

★ Be sure to stick with the facts and avoid putting emotions into your letter.

★ The next paragraph should state what you would like done to resolve the situation.

★ If you received poor service, you could request an apology or a coupon. If a product malfunctioned, you could request that you could exchange the product for a new one or request a refund.

★ The last paragraph should thank the reader for the time.

★ You can also throw in some compliments about something you liked about their company's product or service.