1. Suggest which type of software or shortcut keys you would use for the following purposes
i) For making letters
ii) For major calculations
iii) Hyperlink
iv) Undo
v) For presenting information in an effective manner vi) Find
2. With reference to the following letter, written in a word processor, answer the following
questions:-
I wish to inform you that the city club will start on
17th February 2015. It will last for two weeks and costs
1000.00
I hope to hear from you soon.
i) How will you identify whether your document contains errors or not?
ii) Shivam has copied a graphic from the Internet to put it in his document. Which method he
has used to add this graphic in the document?
iii) Which shortcut key combination is used to make the text in bold form?
iv) How will you set the alignment of letter body to left align by using keyboard shortcut?
v) Which shortcut key combination is used to make the text in Italic and underline form?
Answers
Answer:
Word Processing Features:
Word processing software offers a variety of features and commands that enable users
to create attractive business documents easily and efficiently. This section provides a
brief description of many basic features that can be found in most word processing
software programs.
BASIC COMMANDS
Basic commands include the operations necessary to view, save, print, and close a
document.
■ Open. Displays lists of folders and files (documents). Use this command to
locate a desired document and open (display) it on the screen.
■ Save/Save As. Saves a document on a disk while leaving a copy of it on the
screen. Use Save As the first time a document is saved (give it a filename) and to
rename a document. Use Save to save a revised document without renaming it.
■ Print Preview. Shows a document as it will look when printed, including
multiple pages in one view.
■ Print. Prints documents. Select print options and settings (Print dialog box)
before printing.
■ Close. Removes a document from the display screen. If the document has not
been saved, you will be prompted to save it before closing.
EDITING FEATURES
Editing features allow the user to locate, revise, correct, and rearrange text in a document.
■ Copy. Copies selected text so it can be placed in another location, leaving the
original text unchanged.
■ Cut. Removes selected text from the current location.
■ Paste. Places selected text that has been copied or cut at another location.
■ Find. Locates a specified keystroke, word, or phrase in a document. Available
Find options include:
– Find only occurrences that match the specified case.
– Find only whole words containing the specified text.
– Find all forms of a specified word.
– Find specified text using the asterisk (*) and question mark (?) as wildcard
(unspecified) characters.
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Explanation: