4. Answer the following questions.
a. What are the uses of Mail Merge?
b. What are the types of documents that can be used with Mail Merge?
c. Discuss the three ways to select a document for Mail Merge,
d. Write the steps for inserting a merge field in the main document,
e. Give the steps for creating a new address list.
Answers
4. Answer the following questions.
a. What are the uses of Mail Merge?
Mail merge lets you create a batch of documents that are personalized for each recipient. For example, a form letter might be personalized to address each recipient by name. A data source, like a list, spreadsheet, or database, is associated with the document.
b. What are the types of documents that can be used with Mail Merge?
Document types
Letters that include a personalized greeting. ...Email where each recipient's address is the only address on the To line. ...Envelopes or Labels where names and addresses come from your data source. ...Directory that lists a batch of information for each item in your data source.
c. Discuss the three ways to select a document for Mail Merge,
3 best ways of using the "mail merge" option in Outlook
3 best ways of using the "mail merge" option in Outlook1. Select your target contacts - choose the contacts you want to write to....
3 best ways of using the "mail merge" option in Outlook1. Select your target contacts - choose the contacts you want to write to....2. Click the Mail Merge tab found on the Home Ribbon....
3 best ways of using the "mail merge" option in Outlook1. Select your target contacts - choose the contacts you want to write to....2. Click the Mail Merge tab found on the Home Ribbon....3. Create your message once Outlook initializes the Word workspace....
d. Write the steps for inserting a merge field in the main document,
Add individual merge fields
Add individual merge fields1. Click or tap where you want the merge field.
Add individual merge fields1. Click or tap where you want the merge field.2. Choose the down-arrow under Insert Merge Field, and select a field.
Add individual merge fields1. Click or tap where you want the merge field.2. Choose the down-arrow under Insert Merge Field, and select a field.3. If you don't see your field name in the list, choose Insert Merge Field.
Add individual merge fields1. Click or tap where you want the merge field.2. Choose the down-arrow under Insert Merge Field, and select a field.3. If you don't see your field name in the list, choose Insert Merge Field.4. Choose Database Fields to see the list of fields that are in your data source.
Add individual merge fields1. Click or tap where you want the merge field.2. Choose the down-arrow under Insert Merge Field, and select a field.3. If you don't see your field name in the list, choose Insert Merge Field.4. Choose Database Fields to see the list of fields that are in your data source.5. Choose Insert.
e. Give the steps for creating a new address list.
Go to File > New > Blank Document.
Choose Select Recipients > Type a New List.
In the New Address List dialog box type recipient information in each column as appropriate. For more info on using the dialog box, see Edit Data Source.
In the New Address List dialog box type recipient information in each column as appropriate. For more info on using the dialog box, see Edit Data Source.For each new record, select Add New.
If you need more columns, such as for an order number, follow these steps:
If you need more columns, such as for an order number, follow these steps:In the New Address List dialog box choose Customize Columns.
If you need more columns, such as for an order number, follow these steps:In the New Address List dialog box choose Customize Columns.Choose Add.
If you need more columns, such as for an order number, follow these steps:In the New Address List dialog box choose Customize Columns.Choose Add.Type a field name and then select OK.
If you need more columns, such as for an order number, follow these steps:In the New Address List dialog box choose Customize Columns.Choose Add.Type a field name and then select OK.Repeat steps b and c for each column or field to add.
If you need more columns, such as for an order number, follow these steps:In the New Address List dialog box choose Customize Columns.Choose Add.Type a field name and then select OK.Repeat steps b and c for each column or field to add.When you're done adding all the people you want to your list, choose OK.
If you need more columns, such as for an order number, follow these steps:In the New Address List dialog box choose Customize Columns.Choose Add.Type a field name and then select OK.Repeat steps b and c for each column or field to add.When you're done adding all the people you want to your list, choose OK.In the Save Address List dialog box, give your new file a name, and then choose Save.
Hope it helps you...
Answer:
Mail merge lets you create a batch of documents that are personalized for each recipient. For example, a form letter might be personalized to address each recipient by name. A data source, like a list, spreadsheet, or database, is associated with the document.