4. Existing Word document cannot be used in Mail Merge. Answer the following questions:
Answers
Answer:
Mail merge has the same functionality as earlier versions of Word. Use one of the following methods to use mail merge in Word:
Use the Mail Merge toolbar.
In Word 2003, point to Toolbars
on the View menu, and then click Mail Merge to display the Mail Merge toolbar.
In Word 2007 or Word 2010, the mail merge toolbar is in the Mailings tab, and includes the Start Mail Merge group, the Write and Insert Fields group, the Preview Results group and the Finish group.
Note The options on the Mail Merge toolbar offer similar functions as the earlier versions of Word.
Use the Mail Merge Helper.
To make it easy to use, add the Mail Merge Helper command to the
Letters and Mailings submenu of the Tools
menu in Word 2003, follow these steps:
On the Tools menu, click
Customize.
Click the Commands tab.
In the Categories list, click
All Commands.
In the Commands list, click
Mail Merge Helper.
Drag the Mail Merge Helper command to the Letters and Mailings submenu on the Tools
menu.
Note When you rest the pointer over the Letters and Mailings
submenu, you will see a horizontal black bar. This bar indicates the location where the command will appear on the Tools menu when you release the mouse button.
In the Customize dialog box, click
Close.
To add the Mail Merge Helper command in the Quick Access Toolbar in Word 2007, follow these steps:
Click the Microsoft Office Button, and then click Word Options.
Click Customize.
Click All Commands in the Choose commands from, and then click Mail Merger Helper in the Choose commands from list.
Click Add, and then OK.
Explanation:
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