Question

Answer the Following Questions:

1.What do you understand by the term Mail Merge?

2.Name the documents that are combined while using the Mail Merge feature.

3. Define the term data source.

4.What is a main document?

5.What are the main steps involved in Mail Merge?​

Answer 1

1 Mail Merge is a handy feature that incorporates data from both Microsoft Word and Microsoft Excel and allows you to create multiple documents at once, such as letters, saving you the time and effort of retyping the same letter over and over.

2 A mail merge is used to create form letters, mailing labels, envelopes, directories, and mass e-mail message and fax distributions. There are three documents that are involved in the mail merge process: the main document, the data source, and the merged document.

3A data source is the location where data that is being used originates from. A data source may be the initial location where data is born or where physical information is first digitized, however even the most refined data may serve as a source, as long as another process accesses and utilizes it.

4A main document contains the text and other items that remain the same in each label. A data source contains the information that changes in each label, such as the name and address of each recipient. Merge fields that you insert into the main document instruct Word where to print information from the data source.

5The mail merging process generally requires the following steps:

Creating a Main Document and the Template.

Creating a Data Source.

Defining the Merge Fields in the main document.

Merging the Data with the main document.

Saving/Exporting.

Answer 2

1. Mail Merge is a handy feature that incorporates data from both Microsoft Word and Microsoft Excel and allows you to create multiple documents at once, such as letters, saving you the time and effort of retyping the same letter over and over.
2. In Microsoft Office Word 2003 and in earlier versions of Word, point to Letters and Mailings on the Tools menu, and then click Mail Merge Wizard. In Microsoft Office Word 2007, click Start Mail Merge in the Start Mail Merge group on the Mailings tab, and then click Step by Step by Mail Merge Wizard.
3. A data source is the location where data that is being used originates from. A data source may be the initial location where data is born or where physical information is first digitized, however even the most refined data may serve as a source, as long as another process accesses and utilizes it.
4. A main document contains the text and other items that remain the same in each label. A data source contains the information that changes in each label, such as the name and address of each recipient. Merge fields that you insert into the main document instruct Word where to print information from the data source.
5. The mail merging process generally requires the following steps:

• Creating a Main Document and the Template.
• Creating a Data Source.
• Defining the Merge Fields in the main document.
• Merging the Data with the main document.
• Saving/Exporting.

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