application for sick leave
Answers
Answer:
Subject: Sick Leave Required
Dear Mr./Mrs. {Recipient’s Name},
I am down with fever and flu because of which I will not be able to come to the office for at least {X days}. As per my family doctor, it is best that I take rest and recover properly before resuming work.
I have asked {colleague’s name} to check on my clients and will try to periodically check my email if you need anything urgent.
Please grant me leave for the aforementioned period. If you need additional information, please let me know.
Yours Sincerely,
{Your Name}
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.How to write a sick leave letter
Here are the basic steps you can take to write a sick leave letter.
Use the right formatting
Date
Recipient's address
Greeting
Body
Express gratitude
Complimentary close
Signature
Include any documentation
1. Use the right formatting
Your letter should be typed in 10- to 12-point font and have a margin of one inch on all sides of the text. Use an easy-to-read font as well, such as Times New Roman, Arial or Helvetica.
Related: Formatting Your Business Letter: Definitions, Tips and Examples
2. Date
Put the date you intend to send the letter to your supervisor, HR manager or another party at the top left-hand corner of the page.
3. Recipient's address
Skip a line and then write the recipient's full name and title. Then write their office address, including the specific department they are in.
4. Greeting
The greeting in your sick letter should be professional and be written using formal greeting formats. Avoid being too informal with your greeting, regardless of the relationship you have with the recipient of your letter. It's a good idea to simply start your letter with, "Dear Mr./Ms. [name]."
5. Body
This is where you will explain the purpose for sending the letter. Be direct and state your purpose in the first or second sentence. If you know them or have a general idea, include the dates you anticipate being away from work. Include details like where you were with specific, high-priority projects and whether you will be available to communicate with your team during your leave. Let them know how they can get in contact with you if an urgent need arises. If you intend to include a note from your doctor, detailing the dates they recommend you be away from work, you should also mention that within the body of your letter.
6. Express gratitude
Express your appreciation for your employer's understanding. You may also want to add an apology if you're giving short notice.
7. Complimentary close
This is the part of the letter where you formally say goodbye. Some ideal complimentary closes are:
Yours truly
Best wishes
Regards
Sincerely
8. Signature
If you're sending an email, just type your name. If you're printing and mailing or hand-delivering the letter, add a handwritten signature under the complimentary close and add your name, typed, underneath.
9. Include any documentation
If you have a note from your physician expressing that you need to stay home from work, as well as the length of time, include that along with your letter.
Related: 8 Best Practices for Business Email Etiquette
Template
Use this sick leave letter template to help you write your own.
[Date]
[Name]
[Title]
[Company name]
[Address]
Dear [name],
I am writing this letter to inform you that I need to take sick leave from work. I will need to remain off work until [date].
I've included a letter from my doctor to confirm that I need to take that amount of time off to fully recover. I apologize for any inconvenience that my absence from work may cause. I do intend to periodically check my email and work on some projects. [Include any specific details related to work you will or will not be able to complete.] When I return to work [date], I will do my best to catch up on all work I missed while I was on leave.
If any urgent matters arise while I'm on sick leave, please contact me via email or cell phone at [phone number]. Please let me know if you need any additional information from my physician. Should I need additional time off, I will inform you as quickly as possible. Please let me know if you have any questions or need clarification on anything related to my workload or sick leave request.
Thank you for your understanding in this matter.
Sincerely,
[Name]
Example
Here is an example of a sick leave letter that you can use for ideas as you craft your own.
December 10, 2019
Mr. Mike Bradshaw
HR Manager
Turner Press
234 Orange Grove Drive.
Miami, FL 32512
Dear Mr. Bradshaw,
I'm writing this to let you know that I need to take sick leave because of severe migraines. Per my physician's orders, I will need to remain off work until December 20.
I am including a letter from my doctor confirming his order that I take this time to rest and recover my health. I sincerely apologize for any inconvenience my absence will cause.
I anticipate being about to periodically check my email and do some work from home, particularly on the new building project on 7th Avenue. When I am back in the office on December 20th, I will do all I can to catch up on anything that I may have fallen behind on.
Please let me know if I need to complete any additional forms related to my sick leave or if you need additional verification from my doctor. If I anticipate needing any additional time, I will let you know as soon as possible. Please let me know if you have any questions or need clarification about anything related to my leave or work. Thank you in advance for your understanding in this matter.
Sincerely,
Meghan Hill