Business letter examples
Answers
Answer:
[Sender’s Name]
[Sender’s Company Name]
[Sender’s Street Address]
[Sender’s City, State/Province, & Zip/Postal Code]
[Sender’s phone number and or email address]
[Date]
[Recipient’s Name]
[Recipient’s Company Name]
[Recipient’s Street Address]
[Recipient’s City, State/Province, & Zip/Postal Code]
[Recipient’s phone number and or email address]
[Subject]
[Dear Name],
[Introduction – this is where you explain the purpose of the letter, why you are writing it, what you hope to achieve from, and any other important information you want to get out up front.]
[Middle Section – this is where you elaborate and provide more detail about what you outlined in the first paragraph. There may be several more paragraphs like this depending on how long the letter needs to be]
[Conclusion – this is the place where you wrap up and summarize things. There may be a call to action or next steps included in this paragraph.]
[Sincerely],
[Signature]
[Name of Sender]
Explanation:
John Bravo
ABC Education Inc.
1234 – 123 Street
New York, NY 01218
May 21, 2018
Sarah Geenie
XYZ Company Inc.
6789 – 789 Street
New York, NY 04851
Re: Updated Billing Frequency
Dear Ms. Geenie,
I am writing to inform you of our new pricing model effective February 1, 2019. On the first of February, we will be switching from an annual billing cycle to a quarterly billing cycle and this letter contains important information that may impact your organization.
After conducting extensive research and receiving feedback from our customers, we have determined that most customers strongly prefer a quarterly billing cycle rather than an annual one. In order to best suit your needs, we have decided to offer this benefit, which will take effect on February 1, 2019.
This letter is simply to notify you of the upcoming changes, and no immediate action is required from you at this time. We thank you for your continued business.
Sincerely,
John Bravo
Your Name
Your Address
Your City, State Zip Code
Your Phone Number
Your Email Address
Date
Recipient's Contact Information
Name
Title
Company
Address
City, State Zip Code
Salutation
Dear Mr./Ms. Last Name:
Body of Letter
The first paragraph of your business letter should provide an introduction to why you are writing.
Then, in the following paragraphs provide more information and details about your request.
The final paragraph should reiterate the reason you are writing and thank the reader for reviewing your request.
Closing:
Respectfully yours,
Signature:
Handwritten Signature (for a hard copy letter)
Typed Signature