Copies of the document should be used during the investigation and trial and should be kept in the same file where the original is kept. Photocopies are always preferable to original documents as evidence, as the original could be tampered with. Copies of the document should not be made and only the original should be used during investigation and trial. Generally, a summary of the original document should be made for investigation and trial.
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thanks again for the update and I will get it out of your system to see
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