Question

Define the principles of effective communication

Answer 1

Principles of effective communication

The principle of clarity: A message should be clear, free from distortion and noise. A vague message is not only a barrier to creating effective communication but also causes the delay in the communication process and this is one of the most important principles of effective communication.

Principles of Brevity: A communication should be brief i.e. just necessary and sufficient. Repetition and over-explanation are likely to destroy the actual meaning and importance of the message. Moreover, the reader may feel disturbed by receiving a long message.

The principle of Simplicity: Message should be given using simple and familiar words. Vague and technical words should be avoided. Simple words are easy to understand and help the receiver to respond quickly.

The principle of Timeliness: Communication is mean to serve a specific purpose. If communication is made in time, communication becomes effective. If it is made untimely then it may become useless.

The principle of Compass: The communication net should cover the whole organization. The concerned people must know “What exactly they need and “When they need it. And an effective communication will serve such.

The principle of Integrity: Communication should consider the level of people, principles & objectives of an Organization to create a network or chain. Such network will provide a better field of internal and external communication.

The principle of strategic use of Informal Organization: The most effective communication results when managers use the informal organization as a complementary to formal communication, e.g. arranging sports, cultural function & dinner for the employees can be informal organization

The principle of Feedback: To provide a message to the receiver is not a complete communication. The response from a receiver is essential. Therefore feedback is required for communication to be effective.The principle of Alternativeness: Effective listening is important in communication otherwise communication will be ineffective and useless.The principle of language control: The sender should be careful in selecting proper words and forming sentences, words and structured sentences are the keys to making effective communication.

If we follow these above principles of effective communication we can make communication effective easily.

Answer 2

Principles of effective communication

• The rule of clarity: A message should be clear, liberated from twisting and commotion. An obscure message isn't just a boundary to making compelling correspondence. Yet, in addition, purposes the defer in the correspondence cycle is one of the main standards of viable correspondence.

• The standard of Simplicity: Message ought to be given utilizing basic and natural words. Obscure and specialized words ought to be kept away from. Exact words are straightforward and assist the recipient with answering rapidly.

• The rule of Timeliness: Communication consistently mistreats  a particular need. Assuming correspondence is made in time, the correspondence becomes viable. If it is made less than ideal, it might become pointless.

• Standards of Brevity: A correspondence ought to be brief, for example simply essential and adequate. Reiteration and over-clarification are probably going to obliterate the genuine significance of the message.

• The guideline of Compass: The communication net ought to cover the entire association. The concerned individuals should be aware "What precisely they need and "When they need it. Furthermore, a viable correspondence will serve such.

• The standard of key utilization of Informal Organization: The best communication results when directors utilize the casual association as a correlative to formal correspondence. For example orchestrating sports, social capacity, and supper for the workers can be a casual association.

• The rule of Integrity: Communication ought to think about the degree of individuals, standards and goals of an organization to make an organization or chain. Such organization will give a superior field of inside and outer correspondence.

• The rule of Feedback: To give a message to the beneficiary is not a total communication. The reaction from a recipient is fundamental. Accordingly, criticism is expected for correspondence to be effective. The standard of Alternativeness: Effective listening is significant in correspondence any other way, communication will be insufficient and useless. The guideline of language control: The source ought to be cautious in choosing legitimate words and shaping sentences, words and organized sentences are the keys to making compelling correspondence.

If we follow these above standards, we can make communication successful without any problem.

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