Question

describe any five qualities of a secretary​

Answer 1

Answer:

✯qualities of a good secretary

• be methodical, with a good eye for detail;
• be well organised, with an orderly mind;
• bring objectivity to the proceedings;
• deal promptly with correspondence;
• be able to take accurate notes of meetings;
• make sure members receive all the necessary material;
• bring the necessary material to the meeting;

Explanation:

✯ADDITIONAL INFORMATION

☆What is secretary

A secretary, administrative professional, or personal assistant is a person whose work consists of supporting management, including executives, using a variety of project management, communication, or organizational skills. However this role should not be confused with the role of an executive secretary, who differs from a personal assistant. In many countries, an executive secretary is a high-ranking position in the administrative hierarchy. In fact in Pakistan, federal secretaries are dubbed as the most influential people in the country.

✯Functions of secretary

☆Ensuring meetings are effectively organised and minuted

• Liaising with the Chair to plan meetings
• Receiving agenda items from committee members
• Circulating agendas and reports
• Circulating approved minutes

☆Maintaining effective records and administration

• Keeping up-to-date contact details (i.e. names, addresses and telephone numbers) for the management committee and (where relevant) ordinary members of the organisation.
• Filing minutes and reports

☆Upholding legal requirements

• Acting as custodian of the organisation's governing documents
• Checking quorum is present at meetings
• Ensuring elections are in line with stipulated procedures
• Ensuring organisation's activities are in line with its objects

☆Communication and correspondence

• Responding to all committee correspondence
• filing all committee correspondence received and copies of replies sent
• keeping a record of any of the organisation's publications (e.g. leaflets or newsletters)

✯Secretary of President

• Franklin D. Roosevelt
• Joseph Short
• Madeleine Westerhout
• Sarah Sanders
• Edwin Martin Watson
• Everett Sanders
• Evelyn Lincoln

Answer 2

answer:

any five qualities are:

1. Organisational abilities.
2. Clear and friendly skills.
3. IT literacy.
4. Honest.
5. Efficient time management skills.