Differentiate merging to new document and print document approaches in mail merge
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The Mail Merge option in Word can be used to merge multiple documents or to merge to the printer.
When a person is working on documents using Microsoft Office Word, it may sometimes be needed that multiple documents be combined and merged into a single document.
Example: An author may write different chapters of a book and may need to combine it later into a single document with a table of contents and indexes.
This can be done by selecting the ‘Insert’ tab ⟶ Text ⟶ Object ⟶ Text from file.
Select all the word documents from the Insert File dialog window and Click on Insert after selecting the multiple documents.
However, if the whole merged document is a huge document and the person wishes to print only a few pages from the document, the printer has to be given specific directions for it.
The best and easiest option to do this by considering the fact that the merged document is divided into sections and not pages.
1. Press Ctrl+P. Word displays the Print dialog box (Word 2007) or the print options on the File tab of the ribbon (later versions of Word).
2. In the Pages box enter the pages that need to be printed with a ‘s’ added before the numbers. The inclusion of the "s” specifying a section range, as opposed to a normal page range.
3. Click on OK. The desired information is printed.
When a person is working on documents using Microsoft Office Word, it may sometimes be needed that multiple documents be combined and merged into a single document.
Example: An author may write different chapters of a book and may need to combine it later into a single document with a table of contents and indexes.
This can be done by selecting the ‘Insert’ tab ⟶ Text ⟶ Object ⟶ Text from file.
Select all the word documents from the Insert File dialog window and Click on Insert after selecting the multiple documents.
However, if the whole merged document is a huge document and the person wishes to print only a few pages from the document, the printer has to be given specific directions for it.
The best and easiest option to do this by considering the fact that the merged document is divided into sections and not pages.
1. Press Ctrl+P. Word displays the Print dialog box (Word 2007) or the print options on the File tab of the ribbon (later versions of Word).
2. In the Pages box enter the pages that need to be printed with a ‘s’ added before the numbers. The inclusion of the "s” specifying a section range, as opposed to a normal page range.
3. Click on OK. The desired information is printed.
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