format of email writing of
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from:-
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compose email
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A formal email is typically sent to someone you don't know well or to someone who's in authority. Examples of someone who you might send a formal email to include your professor, a public official, or even a company you're doing business with.
If your workplace has a formal environment, use formal emails with your boss and colleagues unless you're told to do otherwise. Many workplaces are moving towards a more casual environment and this often carries over to email communications. If you're not sure what's right for your workplace, ask.
Casual Versus Formal Email: What's the Difference?
A formal email differs from a casual email. A casual email usually goes to a person you know well—often it's someone you're on good terms with such as a friend or family member. When sending a casual email, you don't need to worry as much about structure and tone.
In fact, part of what makes a formal email different from a casual email is the structure. A formal email has a very defined structure, with a definite salutation (the opening part of the email), signature section, opening sentence, and body.
You also use language differently in a formal email than in a casual email. Avoid using abbreviations, contractions, slang, emoticons, and other informal terminology. The tone of a formal email is different as well. An informal email may not even use complete sentences or proper grammar, but a formal email always does.
Here's an example of formal email language:
The meeting is scheduled for December 5th at 9:30 a.m. All students must attend. Your project updates are needed.
Compare the formal language with the informal email language in this email:
Required meeting—Dec 5, 9:30 a.m. Updates needed. See ya there. :)
Both statements share the same information. But the tone of the first is much more formal. Notice the incomplete sentence, slang, and emoticon in the .
hope it helps.