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What Is the Advantage of Using the Chart Function in Excel?
Small Business
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Accounting & Bookkeeping
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Excel
By
Sue Smith
Updated January 22, 2019
Excel provides a range of common chart types to choose from.
Microsoft Office's Excel application allows users to store, model and manipulate data sets. Excel spreadsheets organize this data into worksheets, each with a number of rows and columns. Each row or column has one or more cells, with each cell holding a single data value. Excel provides a range of automated functions for working with these stored data values, including the chart function. Once data is stored in an Excel spreadsheet, anyone with access to that spreadsheet can manipulate the data in order to analyze and communicate its meaning. The charting function can be a key element in these processes.
Advantages of Charts
Excel charts allow spreadsheet administrators to create visualizations of data sets. By highlighting a set of data within an Excel spreadsheet and feeding it into the charting tool, users can create various types of charts in which the data is displayed in a graphical way. This can aid understanding of a data set, as well as communication of it, with Excel charts suitable for use within management or corporate presentations.
A chart can create a clearer picture of a set of data values than a table with rows of numbers in it, allowing managers to incorporate this understanding into analysis and future planning. Benefits of charts and graphs also come into play in presentations, where they can be used to quickly illustrate trends in data for others to see.