How do you prioritize tasks? How do you limit distractions? How do you manage
deadlines?
Answers
Answer:
This article walks you through great tips on how to prioritize work and meet deadlines. Prioritization entails identifying what should be done first out of an ocean of competing priorities.
When everything seems like a top priority, when you are constantly rushing to finish your work and when you are stretched too thin, it could be difficult to choose what to do at a particular time and what to do later.
It takes planning and effort to decide what should be handled first and also coming up with a sequence or order for doing things.
Prioritization helps when faced with an overflowing to-do list and constantly moving targets.
Mastering time management is improved through trial and error before you settle down to a comfortable rhythm where you can manage your workflow efficiently and complete more work.
When you are accomplishing your tasks effectively, it gives you peace of mind, personal satisfaction and improves your reliability and credibility in the workplace.
You can quickly skim all the 20 prioritization tips on the table of contents below then click on any tip to read further details. Please enjoy reading. Thank you
Answer:
Explanation:
The first logical step before beginning a prioritization exercise is to list down all the specific tasks that you want to do. This gives you a big picture overview of your workload from day-to-day.
On your to-do list, write down all the daily tasks that you hope to complete. In addition, list down both short-term and long-term activities that you need to complete. These can include items to be done within the next week, month, quarter, year or beyond one year.
Identify the due dates for the tasks on your list, these can also be written in parenthesis.
A simple to-do list can have four columns showing item numbers, tasks, due dates or deadlines and priority levels.
It is important to maintain an up to date to-do list and also to keep an electronic back-up of your to-do list. Your master to-do list serves as a running log of what you need to accomplish over time.
Since a master to-do list can change rapidly, it is easier to manage and regularly update it in electronic format.
A good practice is to update a to-do list at the end of each day where you delete items that have been completed and add new tasks to work on. This also gives you a preview of what the following day’s schedule would look like.
If you are not able to update your to-do list in the evening, the next best option is to update it first thing in the morning when you get to work.
Benefits of writing a to-do list include the following:
Helps you to keep track of everything that you need to work on.
Helps you to stay organized and manage time.
Aids our memory so we don’t have to struggle to remember everything we need to work on.
A good reminder for recurring or repetitive tasks.
Improves efficiency and increases productivity.
Personal satisfaction when tasks are accomplished.
Managing Deadlines
Many tasks at work are driven by deadlines. Deadlines help in managing priorities and also give a roadmap on how much time you have to complete a specific task. This helps one to adjust their effort and speed accordingly.
Deadlines create sustained pressure to perform which is released when the deadline is met. They also stimulate action aimed at either meeting or beating the deadline.
When given a project to complete, begin by analyzing the work required and identify if you have all the information and resources to successfully complete the activity. Seek any clarification early enough to ensure that you fully understand the work requirements.
Visualize the steps needed to reach the end goal, develop your outline, roadmap or strategy, divide work into smaller tasks and begin working on it piece by piece.
When met, deadlines help to track and measure progress and accomplishments.
hope this help you mate
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