how do you specify how the greeting line in the merged document will look like
Answers
Explanation:
Mail merge lets you create a batch of personalized letters where each letter is identical in layout, formatting, text, and graphics, except for personalized parts like the salutation.
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Prepare your letter
Go to Mailings > Start Mail Merge > Letters.
Mail Merge Start menu with Letters selected
In Word, type the body of the letter that you want to send to your mailing list.
Set up your mailing list
Your mailing list is a data source that contains the information that Word uses to customize your letter. See Data sources you can use for a mail merge.
If you need to sort or filter your mailing list, see Mail merge: Edit recipients.
Add personalized content to your letter
Add content to your letter that’s different for each person who receives it.
Go to Mailings > Address Block.
As part of Word mail merge, on the Mailings tab, in the Write & Insert Fields group, choose Address Block.
Choose a format for the recipient's name In the Insert Address Block dialog box.
Address block options
For more info, see Insert Address Block.
Choose OK.
Choose Greeting Line.
As part of Word mail merge, on the Mailings tab, in the Write & Insert Fields group, choose Greeting Line.
Select the format you want to use in the Insert Greeting Line dialog box.
For more info, see Insert Greeting Line.
Select OK to insert the greeting line field.
Go to File > Save.
Preview and print the letters
Go to Mailings > Preview Results to preview your letters.
In Word, on the Mailings tab, the Preview Results group.
Choose Next Next record button for mail merge preview results or Previous Previous record button for mail merge preview results to scroll though your data set to be sure the names and addresses look right.
Select Preview Results again switch from the merged results back to the mail merge fields in your letter
Select Finish & Merge > Print Documents.
Choose Edit Individual Documents, Print Documents, or Send Email Messages.
As part of Word mail merge, on the Mailings tab, in the Finish group, choose Finish & Merge, and then choose an option.
Save your personalized letter
Go to File > Save. When you save the mail merge document, it stays connected to your mailing list for future use.
To reuse your mail merge document, open the mail merge document. Choose Yes when Word prompts you to keep the connection.
You can learn more about how mail merge for letters works in the following video that is part of a training course.