How to write a letter to an ambassador
Answers
Answer:
Type your letter on a computer. Handwritten letters are hard to read, and may not get any response. If you want your letter to be read and taken seriously, it's important to type it neatly using a recognized business letter format.
Use a standard word-processing application, even if you plan to deliver the letter using email. It typically is better to send an attachment than to write your letter in the body of an email. However, you should probably check with the embassy first to see what is preferred.
Most word-processing applications have a template that you can use to create a business letter. These templates typically will set your margins and paragraph styles for you.
Use a standard, readable font such as Times New Roman or Helvetica, in a 12-point size. Do not use script fonts. #Search for templates. In most cases, you'll be writing to the embassy regarding an immigration issue – either on your own behalf or for a friend or family member. There are a number of immigration assistance websites that have letter templates for various issues.[2]
These templates give you suggested language to use so you can more easily write and address your letter. Don't copy them verbatim, though. Read them carefully and make sure the suggested language suits your situation. If any of it doesn't apply, don't include it.
Look into the background of the website before you use their suggested language. Most of these websites have an "about" page where you can find out who is in charge of the website. Make sure it's an individual or organization you can trust.
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Use block paragraphs. Traditional business letters are written in single-spaced, left-justified paragraphs with a double space between paragraphs. Using a double-space means you don't have to indent the first line of each paragraph.
If you're writing in a language that is read from right to left, such as Arabic or Hebrew, your paragraphs would be right-justified.
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Put the date at the top. The first line that you type will be the date that you are sending the letter. Your word-processing program may automatically insert the date if you're using a template. If you don't plan on mailing your letter for a few days, you'll need to adjust this date to reflect the date of mailing.
Generally, you shouldn't worry if you end up being a day off. For example, you could finish your letter intending to mail it that day, but not make it to the post office until after the close of business. That would mean you'd have to mail your letter the next day, but you wouldn't have to print up a new letter with the different date.