How to write e-mail to anyone and content please tell me
Answers
Answer:
Explanation:
– Subject line
This shows the reader the exact subject of the email.
– (Salutation)
This is optional. Some people start with “Hi”, others with the first name of the reader, or others with no name or salutation at all.
– Reason for writing
– Main point
– (Closing)
There are a variety of closing phrases, such as “Cheers” or “Thanks”. These are also optional.
How To Write An Email – General Tips
1. Use a descriptive subject line.
Say what the email is about in a few words. Instead of writing “Urgent”, write “Meeting at 10am about pay rise”, for example.
Use a subject line each time you reply to an email, to avoid subject lines starting “Re:”
Be careful to avoid writing general subject lines, such as “Hello” or “Hi”, as some email providers automatically delete these as spam.
2. Keep your emails short.
Try to keep to only one point in each email. If necessary, you can send more emails on different points. If you write a descriptive subject line for each email, it’s easier for your reader to understand the content of your email.
You don’t need to quote all the previous messages in the one you send. You can selectively quote (only including the previous question, for example) by using the angle brackets << quote here >>.
3. Write simple, direct English.
This is especially important if you’re writing to someone whose first language is not English.
Here are some ways of writing simple English:
– use active forms instead of passive forms
– write short sentences rather than long ones (if in doubt, stick to a simple “who did what to who, how, where and when” type word order)
– don’t use idioms
– use common words rather than technical or jargon words if your reader is not in the same field as you
4. Make sure your reader knows what to do next.
Help your reader act on your email. For example, if you want your reader to find some information for you, write “Please can you find me the sales figures for 2018” instead of a less direct “I’m going to need the sales figures for 2018”.
5. Reduce the amount of email you send.
Most people receive more (rather than less) email every day. Here are some ways you can reduce the number of emails you send to people:
– make a phone call rather than write an email. This is particularly effective if you only want a quick piece of information
– only write an email to the people who need to see it. Don’t automatically click “reply to all” if only one or two people need to read your message.
– don’t take part in chain emails (when you have to forward something on to five of your best friends, for example)
– don’t reply to spam
6. Don’t send heavy attachments.
If possible, send a zip file, or give web addresses where your reader can find information.