how to write job resign latter
Answers
Below is a professional resignation letter template. Remember, your letter should be brief, and only include relevant and helpful information. Don’t focus on the advantages of your next role. Instead, take the time to reflect on any appreciation you feel for the company you’re leaving behind.
Your Name
Current Job Title
Current Organization
Address
City, State, Zip Code
Your Email
Date of Resignation
Dear Mr./Ms./Mrs. [Last Name]:
I would like to inform you that I am resigning from my position as X for Company A, effective December 21.
I appreciate the opportunities for professional development that you have provided me over the past two years. I have enjoyed my tenure at Company A, and in particular feel honored to have been apart of such a supportive team.
If I can be of any help during this transition, please let me know. I am available to help train my replacement, and will ensure all my reports are updated before my last day of work.
Thank you again for the opportunity to work at Company A. I wish you all the best and look forward to staying in touch. You can email me at X.
Sincerely,
Your Signature [hard copy letter]
[Your Typed Name]
Paragraph 1: Identify yourself.
Begin your letter by stating your position, and the company. This might seem superfluous if you work at a small company and your boss knows you well, but since the letter is your official termination, it’s important to include. Then, quickly follow this information with a simple statement of your resignation.
Also, providing an end date in the first body paragraph is helpful, since that’s one of the first questions your employer is going to have.
Paragraph 2: Reflect on the positives.
Take the time to consider how you’ve grown, or what you’ve appreciated most about your time at the company. Be as specific as possible -- perhaps the company provided professional development opportunities, or maybe you’ve appreciated the climate the company fostered, and the supportive atmosphere. It’s nice for your employer to receive a thank you for the time and resources she’s used to support your career growth.
If you’d like, you can include where you’re headed next, too. If you’re switching industries to pursue a passion, or going to graduate school, it might be appropriate to include. However, if you’re leaving the company for a competitor, you might feel it better to omit.
Paragraph 3: Offer to assist in the transition.
In the third paragraph, mention your willingness to make the transition easier. I’ve written, “I am available to help train my replacement, and will ensure all my reports are updated …” This sentence might look different for you; regardless of what you write, it’s impressive if you include specific details regarding how you’ll help.
*Paragraph 4: Outline your workload.
As an optional follow-up paragraph, briefly review the work you'll be surrendering when you officially leave the company. Although it is technically your manager's responsibility to pick this work up and determine how it will continue, it's helpful to list all the projects and tasks you've been in charge of to make the transition even easier on the company in the interim.
This is especially true if you managed any direct reports or collaborated with other departments.
*Paragraph 5: Provide personal contact information.
Lastly, I’ve written, “You can email me at X.” This is optional, but if you truly want to keep in touch with your old employer or use her as a resource, it might be a good addition.
*These two paragraphs are optional sections. Depending on your position and your relationship with the company, you might not need to include.
Resignation Letter Samples
With the above template in mind, let's take a look at a few sample resignation letters for different positions, each of them taking a slightly different but amicable tone to their resignations.
Sample 1
Focuses: Gratitude, new opportunity, contact info
Dear Mr./Ms. Last Name:
I would like to inform you that I am resigning from my position as Data Analyst for Company A, effective January 3.
I appreciate the opportunities for professional development that you have provided me over the past four years. I have enjoyed my tenure at Company A, and feel grateful to have started my career alongside such a dedicated team.
I have accepted a teaching position in Virginia. While my experience at Company A was rewarding, I’m excited to pursue my passion for teaching.
If I can be of any help during this transition, please let me know. I am willing to help out with freelance work until you find a replacement.
Thank you again for the opportunity to work at Company A. I wish you all the best and look forward to staying in touch. You can email me at X.
Sincerely,
Caroline