how to write roport writing
Answers
Answer:
by using pen and copy
Explanation:
Answer:
Explanation:
Formatting the Report Elements
To keep your report organized and easy to understand, there is a certain format to follow. This report writing format will make it easier for the reader to find what he is looking for. Remember to write all the sections in plain English, except the body, which can be as technical as you need it to be.
The main sections of a standard report are as follows.
Title
If the report is short, the front cover can include any information that you feel is necessary, such as the author(s) and the date prepared. In a longer report, you may want to include a table of contents and a definition of terms.
Summary
The summary consists of the major points, conclusions, and recommendations. It needs to be short, as it is a general overview of the report. Some people will read the summary and only skim the report, so make sure you include all of the relevant information. It would be best to write this when the report is finished so you will include everything, even points that might be added at the last minute.
Introduction
The first page of the report needs to have an introduction. Here you will explain the problem and inform the reader why the report is being made. You need to give a definition of terms if you did not include these in the title section, and explain how the details of the report are arranged.
Body
This is the main section of the report. The previous sections needed to be written in plain English, but this section can include technical terms.There should be several sections, each clearly labeled, making it easy for readers to find the information they seek. Information in a report is usually arranged in order of importance with the most important information coming first. Alternatively, you might choose to order your points by complexity or time.
Discussion
If you wish, this optional section can be included at the end of the main body to go over your findings and their significance.
Conclusion
This is where everything comes together. Keep this section free of jargon as many people will just read the summary and conclusion.
Report Presentation
You will want to present your report in a simple and concise style that is easy to read and navigate. Readers want to be able to look through a report and get to the information they need as quickly as possible. That way the report has a greater impact on the reader.
There are simple formatting styles that can be used throughout your report that will make it easy to read and look organized and presentable. For example:
Lists: Use lists whenever appropriate to break information into easy-to-understand points. Lists can either be numbered or bulleted.
Headings and Subheadings: You can use headings and subheadings throughout your report to identify the various topics and break the text into manageable chunks. These will help keep the report organized and can be listed in the table of contents so they can be found quickly.
Report Writing Style
Keep It Simple. Don't try to impress; rather try to communicate. Keep sentences short and to the point. Do not go into a lot of details unless it is needed. Make sure every word needs to be there, that it contributes to the purpose of the report.
Use the Active Voice. Active voice makes the writing move smoothly and easily. It also uses fewer words than the passive voice and gives impact to the writing by emphasizing the person or thing responsible for an action. For example: "Bad customer service decreases repeat business" is more concise and direct than "Repeat business is decreased by bad customer service."
Mind Your Grammar. Read the report aloud and have someone proofread it for you. Remember that the computer cannot catch all the mistakes, especially with words like "red/read" or "there/their." You may even want to wait a day after you write it to come back and look at it with fresh eyes.
Types of Reports
While the basics of any report are the same, there are notable differences between academic, business, and technical reports. i will just say about academic writing alone
Academic Writing: The first thing to note is that academic writing is extremely formal. Typically, it should be free of contractions and any sort of slang. It's also important, generally, to write in the third person, eliminating pronouns like "I" and "we."
First Impressions Count
Reports should be well-organized and easy to follow. To achieve this, following a structured format will keep your writing on track.
A finishing touch to make a great impression on the reader is how you package the report. Always print the final report on good quality paper. You may also want to consider placing the report in a binder or folder.