Prepare a speech on the topic “How to make summer vacation fun during Covid -19”
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After months of social distancing, many attorneys are planning a summer vacation and seeking some respite. The need to take time away from work obligations may be more necessary than ever.
Studies and surveys show that disconnecting from the office can be very important for attorneys. Attorneys grapple with high rates of stress, depression, suicide and burnout. Vacationing can help alleviate some of these mental health issues. Law practices that encourage and facilitate breaks may have more productive colleagues with longer and more fruitful careers.
Given the COVID-19 pandemic, summer vacations may look different this year. Thus, there are some additional considerations to assess when taking time off. Here are some tips for lawyers considering vacationing during the summer months.
The New Normal: Consider Travel Restrictions and Self-Quarantines
Before planning any trips out of state, it can be helpful to consider whether your law firm has policies on local and international travel. Many law firms have travel restrictions or other parameters restricting an attorney’s return to an office after travel. If traveling out of state, depending on the destination since some states are considered “hotspots,” you may have to observe self-quarantining requirements before returning to the office.
If a planned vacation is to a hotspot area or an area with increased levels of infection, it can be helpful to consider beforehand whether you have the capability to work from home if you cannot return to the office for 14 days after travel. Many attorneys also are confirming whether their existing plans to visit other states still make sense at this time. For example, some states are requiring people to quarantine upon arrival. Other popular vacation destinations may pose an increased risk to vacationers who were otherwise practicing social distancing and other steps to reduce risks at home. Thus, the vacationing attorney may consider where the original plan can be revised or altered to reduce ongoing risk of getting sick or of being unable to return to the office in a timely way.
Plan Ahead
Given that the COVID-19 pandemic has drastically changed how many of us work, it is important to consider the ramifications of the new normal and the impact of the vacationing attorney on others. As such, the vacationing attorney can plan ahead to ensure that everyone is given latitude to adjust their schedules to accommodate potential additional work or issues that may require attention.
For many, effective vacation planning requires the following four steps.
First, review the calendar for any conflicting deadlines with the potential vacation dates. If there are conflicts, it can be helpful to address those ahead of time, such as by obtaining an extension, rescheduling or having the deadline covered by another attorney.
Second, notify the necessary parties of the planned vacation, including courts (where appropriate), parties, clients and the law practice. Notably, courts have little tolerance for legal gamesmanship by opposing counsel who fail to accommodate vacations and may even impose creative sanctions for unprofessional conduct. ABA Model Rule of Professional Conduct 1.3, comment [1], provides that: “The lawyer’s duty to act with reasonable diligence does not require the use of offensive tactics or preclude the treating of all persons involved in the legal process with courtesy and respect.”
Third, identify the ability to communicate with clients and colleagues during the vacation (i.e., access to phone or email). Some go completely “off the grid,” while others will periodically check email or voicemail. What works best typically varies by each attorney and their current obligations; the key is making sure everyone is on the same page.
Fourth, set up systems to minimize the risks, such as using technology tools and systems for email and voicemail. For work emails, consider utilizing “Out-of-Office Assistant” or other auto-reply emails. For voicemail, the same systems also work.
Typically, the earlier notice is given, the easier it typically is to manage obligations while away from the office.
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