The
WISSESSMENT
ZONE
FiU in the blanks.
design
cell
mail merge
split cells
insert
feature of Word lets you create multiple copies of letters or emails with
1.
The
more or less similar text.
You can make use of the
option on the Layout tab to divide a single cell
into multiple cells in a table.
3. Merging two cells adjacent to each other forms a new
4.
tab has various table styles that lets you format the table quickly.
5. Table groups is present on the
tab.
The
3. Choose and tick the correct answer.
1. Which of the following contains information about recipients like names, addresses and
phone numbers in the mail merge process?
a) main document
b) merged document
Answers
Mail Merge basics
Doing a mail merge may look like a daunting task, but in fact the process is pretty simple.
It may help to get the insight, if you think of the mail merge process in terms of 3 documents.
Word mail merge document with codes for the personalized fields.
Excel mail merge source file with information about the recipients, one row for each recipient.
The final Word document with the personalized letters, emails, envelops etc.
The goal of the mail merge is to combine the data in File 1 and File 2 to create File 3.
Preparing the Excel spreadsheet for Mail Merge
When you run a mail merge, your Excel file will get connected to your Word mail merge document, and Microsoft Word will be pulling the recipients' names, addresses and other details directly from your Excel worksheet.
So, before starting the merge in Word, make sure your Excel file has all the information you want to include such as first names, last names, salutations, zip codes, addresses, etc. If you want to add more contacts or other information, you'd better make the changes or additions in your Excel sheet now before running the mail merge.
Important things to check:
The columns in your Excel sheet should match the fields you want to use when doing a mail merge. For instance, if you want to address your readers by the first name, be sure to create separate columns for first and last names. If you want to sort the recipients by state or city, verify that you have a separate State or City column.
If your Excel file includes dates, times, currency values, or postal codes that begin or end in 0, see how to correctly format mail merge numbers, dates and currency.
If you create an Excel spreadsheet by importing information from a .csv or a .txt file, then use the Text Import Wizard, as explained in Importing CSV files into Excel.
If you want to export Outlook contacts, the following article may be helpful - How to export Outlook contacts to Excel.
hope it helps you!!!!!!!!!!!!