Question

what are form layouts in Ms access, briefly describe the forms of layouts?

Answer 1

A form in Access is a database object that you can use to create a user interface for a database application. A "bound" form is one that is directly connected to a data source such as a table or query, and can be used to enter, edit, or display data from that data source. Alternatively, you can create an "unbound" form that does not link directly to a data source, but which still contains command buttons, labels, or other controls that you need to operate your application.

This article focuses primarily on bound forms. You can use bound forms to control access to data, such as which fields or rows of data are displayed. For example, certain users might need to see only several fields in a table with many fields. Providing those users with a form that contains only those fields makes it easier for them to use the database. You can also add command buttons and other features to a form to automate frequently performed actions.

Think of bound forms as windows through which people see and reach your database. An effective form speeds the use of your database, because people don't have to search for what they need. A visually attractive form makes working with the database more pleasant and more efficient, and it can also help prevent incorrect data from being entered.Create a form by using the Form tool
You can use the Form tool to create a form with a single mouse-click. When you use this tool, all the fields from the underlying data source are placed on the form. You can start using the new form immediately, or you can modify it in Layout view or Design view to better suit your needs.

Use the Form tool to create a new form
In the Navigation Pane, click the table or query that contains the data you want to see on your form.

On the Create tab, in the Forms group, click Form.

Access creates the form and displays it in Layout view. In Layout view, you can make design changes to the form while it is displaying data. For example, you can adjust the size of the text boxes to fit the data, if necessary.

If Access finds a single table that has a one-to-many relationship with the table or query that you used to create the form, Access adds a datasheet to the form that is based on the related table or query. For example, if you create a simple form that is based on the Employees table, and there is a one-to-many relationship that is defined between the Employees table and Orders table, the datasheet displays all the records in the Orders table that relate to the current Employee record. You can delete the datasheet from the form if you decide you do not need it. If there is more than one table with a one-to-many relationship to the table that you used to create the form, Access does not add any datasheets to the form.

Create a split form by using the Split Form tool
A split form gives you two views of the data at the same time — a Form view and a Datasheet view.

A split form differs from a form/subform combination in that the two views are connected to the same data source and are synchronized with one another at all times. Selecting a field in one part of the form selects the same field in the other part of the form. You can add, edit, or delete data from either part (as long as the record source is updatable, and you have not configured the form to prevent these actions).

Working with split forms gives you the benefits of both kinds of forms in a single form. For example, you can use the datasheet portion of the form to quickly locate a record, and then use the form portion to view or edit the record.