Question

what is an archieve.explain briefly

Answer 1

An archive is an accumulation of historical records or the physical place they are located.[1] Archives contain primary sourcedocuments that have accumulated over the course of an individual or organization's lifetime, and are kept to show the function of that person or organization. Professional archivists and historians generally understand archives to be records that have been naturally and necessarily generated as a product of regular legal, commercial, administrative, or social activities. They have been metaphorically defined as "the secretions of an organism",[2] and are distinguished from documents that have been consciously written or created to communicate a particular message to posterity.

In general, archives consist of records that have been selected for permanent or long-term preservation on grounds of their enduring cultural, historical, or evidentiary value. Archival records are normally unpublished and almost always unique, unlike books or magazines for which many identical copies exist. This means that archives are quite distinct from libraries with regard to their functions and organization, although archival collections can often be found within library buildings.[3]

A person who works in archives is called an archivist. The study and practice of organizing, preserving, and providing access to information and materials in archives is called archival science. The physical place of storage can be referred to as an archive (more usual in the United Kingdom), an archives (more usual in the United States), or a repository.[4]

When referring to historical records or the places they are kept, the plural form archivesis chiefly used.[5] The computing use of the term 'archive' should not be confused with the record-keeping meaning of the term.

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Answer 2

An archive is an accumulation of historical records or the physical place they are located.[1] Archives contain primary sourcedocuments that have accumulated over the course of an individual or organization's lifetime, and are kept to show the function of that person or organization. Professional archivists and historians generally understand archives to be records that have been naturally and necessarily generated as a product of regular legal, commercial, administrative, or social activities. They have been metaphorically defined as "the secretions of an organism",[2] and are distinguished from documents that have been consciously written or created to communicate a particular message to posterity.

In general, archives consist of records that have been selected for permanent or long-term preservation on grounds of their enduring cultural, historical, or evidentiary value. Archival records are normally unpublished and almost always unique, unlike books or magazines for which many identical copies exist. This means that archives are quite distinct from libraries with regard to their functions and organization, although archival collections can often be found within library buildings.[3]

A person who works in archives is called an archivist. The study and practice of organizing, preserving, and providing access to information and materials in archives is called archival science. The physical place of storage can be referred to as an archive (more usual in the United Kingdom), an archives (more usual in the United States), or a repository.[4]

When referring to historical records or the places they are kept, the plural form archivesis chiefly used.[5] The computing use of the term 'archive' should not be confused with the record-keeping meaning of the term.Archiving is the process by which inactive information, in any format, is securely stored for long periods of time. Such information may – or may not – be used again in the future, but nonetheless should be stored until the end of its retention schedule.

It should be emphasised that archived, inactive data can be made active again, as the implication of not being able to access information again sometimes dissuades businesses from archiving their records. Information should still be readily available if required at short notice.

Archived data can be stored in a number of different formats, on a variety of devices.

When businesses archive data they tend to archive entire collections of files. The word archive in itself suggests the retention of multiple records. Data that is archived might need to be because of legal rulings or because it is vital information that is likely to be used again in the future.

The Importance of Effective Archiving

Archiving is vitally important for information management and can give a business greater control over their information processes.

As a business grows it will create more data – data that needs to be meticulously managed and monitored in order for it be utilised properly. Keeping tabs on this data can prove problematic for businesses that never put an archiving system in place.

Data that is not archived is harder to locate, secure and appropriately disseminate if stored in a local environment – such as an employees’ laptop – and thus will be inaccessible to other users. This will eventually have a negative effect on business functions and employee productivity.

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