Question

What is mail merge? Explain step of generating business letters using mail merge?

Answer 1

Answer:

Mail merge is a feature within most data processing applications that enables users to send a similar letter or document to multiple recipients. It enables connecting a single form template with a data source that contains information about the recipient’s name, address and other predefined and supported data.

Creating Form Letters, Labels, Envelopes, E-mail messages, and directories

The mail merge process involves taking information from one document, known as the data source, combining with another document known as the main document.

The data source is a document, spreadsheet or database that contains personalized information such as names, addresses, and phone numbers.

The Main Document can be a Form Letter, Labels, Email, or Directory.

Answer 2

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Mail merge is a process of combining a formal letter with the contents of data base , usually name and address list.

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There are six steps in the mail merge

1. select the document type.
2. start the document.
3. select recipients.
4. write your letter
5. preview your letter
6. complete the merge