What is suspense account why is it opened and how is it closed?
Answers
¬ Suspense accounts are used when your trial balance is out of balance or when you have an unidentified transaction. The suspense account is a general ledger account that acts as a holding account until the error is discovered or the unknown transaction is identified. When working with the trial balance, you can open one suspense account to hold all of the discrepancies until you find them. However, suspense accounts are temporary accounts that must be closed by the end of your accounting cycle.
All items added to the suspense account are found on report- Daily Suspense Update Report. The 'Daily Suspense Update Report' gives the details of each transaction such as debit/credit account, transaction code, date posted, description and reason why the transaction put in suspense. The most common circumstances for transactions to be posted to the suspense account include the use of an invalid six-digit account number, four-digit subcode or an account previously frozen.
The daily balance of the suspense account is monitored through the file, Daily Suspense Balance (by month).xls. This file is kept to monitor and investigate any unusual balances in the suspense account over a given time. Any relevant information regarding the balances is kept in the notes section of the file.
Once the correct account information has been received by the Administrator, a batch is created in order to correct the transaction in (remove from the suspense account and post to the correct account). A batch ID is assigned by the Office of Finance for the used to enter all of correcting transactions. No corrections are made by the originator of the transactions. The procedures described above are also performed during month-end closing and year-end closing processes. These procedures are integrated in the month-end closing and year-end closing checklists to ensure the suspense account is monitored and cleared on a timely fashion throughout the accounting cycle closing process.
¬ Suspense accounts are used when your trial balance is out of balance or when you have an unidentified transaction. The suspense account is a general ledger account that acts as a holding account until the error is discovered or the unknown transaction is identified. When working with the trial balance, you can open one suspense account to hold all of the discrepancies until you find them. However, suspense accounts are temporary accounts that must be closed by the end of your accounting cycle.
All items added to the suspense account are found on report- Daily Suspense Update Report. The 'Daily Suspense Update Report' gives the details of each transaction such as debit/credit account, transaction code, date posted, description and reason why the transaction put in suspense. The most common circumstances for transactions to be posted to the suspense account include the use of an invalid six-digit account number, four-digit subcode or an account previously frozen.
The daily balance of the suspense account is monitored through the file, Daily Suspense Balance (by month).xls. This file is kept to monitor and investigate any unusual balances in the suspense account over a given time. Any relevant information regarding the balances is kept in the notes section of the file.
Once the correct account information has been received by the Administrator, a batch is created in order to correct the transaction in (remove from the suspense account and post to the correct account). A batch ID is assigned by the Office of Finance for the used to enter all of correcting transactions. No corrections are made by the originator of the transactions. The procedures described above are also performed during month-end closing and year-end closing processes. These procedures are integrated in the month-end closing and year-end closing checklists to ensure the suspense account is monitored and cleared on a timely fashion throughout the accounting cycle closing process.
# MEENAKSHI SHARMA SANKHYAN MDPM
Answer:
The suspense account exists a general ledger account that acts as a holding statement until the mistake is discovered or the unspecified trade is identified.
Explanation:
- The suspense account is a general ledger account that serves as a holding account until the error is discovered or the unidentified transaction exists identified. When operating with the trial balance, You can open one suspense account to maintain all of the differences until you discover them. However, suspense accounts are temporary accounts that must be closed by the end of the accounting peroid.
- Some errors may not be discovered until the end of the fiscal year. As a consequence, the trial balance will be invalidated.
- The suspense account exists debited or credited in the issue of rectifying journal entries and with the rectification of all the errors of the prior accounting course. The suspense account will be deducted from the books of the account automatically.
These are the reasons why suspense account is created.
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