What is the method to write a report writing
Answers
Preparation and Planning
First, you should take some time to prepare and plan for your report. Before you start writing, identify the audience. Your report should be written and tailored to the readers' needs and expectations. When planning, ask yourself several questions to better understand the goal of the report. Some questions to consider include:
Who are the readers?
What is the purpose of the report and why is it needed?
What important information has to be in the report?
Once you identify the basics of your report, you can begin to collect supporting information, then sort and evaluate that information. The next step is to organize your information and begin putting it together in an outline. With proper planning, it will be easier to write your report and stay organized.
Formatting the Report Elements
To keep your report organized and easy to understand, there is a certain format to follow. The main sections of a standard report are:
Title Section: If the report is short, the front cover can include any information that you feel is necessary including the author(s) and the date prepared. In a longer report, you may want to include a table of contents and a definition of terms.
Summary: The summary consists of the major points, conclusions, and recommendations. It needs to be short as it is a general overview of the report. Some people will read the summary and only skim the report, so make sure you include all of the relevant information. It would be best to write this when the report is finished so you will include everything, even points that might be added at the last minute.
Introduction: The first page of the report needs to have an introduction. Here you will explain the problem and inform the reader why the report is being made. You need to give a definition of terms if you did not include these in the title section, and explain how the details of the report are arranged.
Body: This is the main section of the report. The previous sections needed to be written in plain English, but this section can include technical terms or jargon from your industry. There should be several sections, each clearly labeled with a subtitle. Information in a report is usually arranged in order of importance with the most important information coming first. If you wish, a "Discussion" section can be included at the end of the main body to go over your findings and their significance.
Conclusion: This is where everything comes together. Keep this section free of jargon as many people will just read the summary and conclusion.
Recommendations: This is where you discuss any actions that need to be taken. In plain English, explain your recommendations, putting them in order of priority.
Appendices: This includes information that the experts in the field will read. It has all the technical details that support your conclusions.
This report writing format will make it easier for the reader to find what he is looking for. Remember to write all the sections in plain English, except the body, which can be as technical as you need it to be. Also remember that the information needs to be organized logically with the most important points coming first.
Make the Right Impression
Reports should be well organized and easy to follow. To achieve this, following a structured format keeps your writing on track. How a report is presented to the reader makes not only a lasting impression but also makes the writer seem credible and the information contained in the report reliable. A finishing touch that can make a great impression on the reader is how you package the report. Always print the final report on good quality paper. You may also want to consider placing the report in a binder or a folder.
Answer:
What is Report Writing?
A report is a written account of something that one has observed, heard, done, or investigated. It is a systematic and well organised presentation of facts and findings of an event that has already taken place somewhere. Reports are used as a form of written assessment to find out what you have learned from your reading, research or experience and to give you experience of an important skill that is widely used in the work place.
Generally, two types of reports are asked in the CBSE Class 12 English paper, namely, newspaper report or a magazine report. Newspaper report is the one which is published in a newspaper and magazine report is generally written for a school magazine.
A well written report must possess the following traits: adherence to the specifications of report brief; analysis of relevant information; structuring material in a logical and coherent order; presentation in a consistent manner according to the instructions of the report brief; making appropriate conclusions that are supported by the evidence and analysis of the report;
Report Writing Format for CBSE Class Format of a magazine report i.Heading- A descriptive title which is expressive of the contents of the report. ii. By line- Name of the person writing the report. It is generally given in the question. Remember, you are not supposed to mention your personal details in your answer. iii. Opening paragraph (introduction) – It may include the '5 Ws' namely, WHAT, WHY, WHEN and WHERE along with WHO was invited as the chief guest. iv. Account of the event in detail- The proper sequence of events that occurred along with their description. It is the main paragraph and can be split into two short paragraphs if required. v. Conclusion- This will include the description of how the event ended. It may include quote excerpts from the Chief Guest's speech or how did the event wind up.
Format of a newspaper report
i.Headline- A descriptive title which is expressive of the contents of the report. ii. By line- Name of the person writing the report along with the designation. It is generally given in the question. Remember, you are not supposed to mention your personal details in your answer. iii. Place and date of reporting- It is generally not mentioned in a magazine report separately, but here, it is. iv. Opening paragraph- It includes expansion of the headline. It needs to be short as it is a general overview of the report. v. Account of the event in detail- It is generally written in two parts: First, complete account of what happened in it’s chronological sequence (preferably) and second, the witness remarks. vi. Concluding paragraph- This will include the action that has been taken so far or that will be taken. It is the last paragraph.
Report writing format sample.
Q1. MMD School, Nashik, recently organised a science symposium on the topic: 'Effect of pollution on quality of life'. You are Amit/Amita Raazdan, editor of the school magazine. Write a report on the event for your school magazine. (120 – 150 words) (SOURCE- CBSE 2018)
Answer: Report on Science Symposium held at MMD School, NashikBy Amit/ Amita Raazdan, Editor of the school magazine A symposium was organised on 1 March 2018 in the school on the topic "Effect of Pollution on Quality of Life". All the science students were a part of the elucidative programme. The event stared with the felicitation of the guest speakers. Thereafter, the participants were espoused by Sh. Suraj Prakash. He acquainted them with the objectives and goals of the workshop. The resource person Dr. Hari Om Gupta reflected his profound knowledge on the topic and highlighted how important it is to curb the menace of pollution. An exalting demon stration of effects of pollution on our lives galvanized the engrossed participants. After the lunch break Dr. K.K. Arora, Resource Person, exhibited the possible steps that can be undertaken at the personal level to reduce pollution. It was followed by an other session on the basic concept behind pollution reduction which triggered the young minds into thinking innovative ways. An interactive concourse ignited the inquisitiveness of participants. They have committed themselves completely to bring about a change in the situation. The informative workshop culminated with a vote of thanks proposed by the head of the science department.