Write a memo up to three paragraphs long for one of the following scenarios. Decide who the memo
should be sent to and what the subject of the message is. Add your own information to the body of
the memo.
2 Exchange your memo with a partner and use the checklist below to evaluate each other’s work.
Memo-writing checklist
The memo is written in the proper format (e.g., To, From, Date, Subject, etc.)
The subject line clearly states the purpose of the memo
The first sentence of the memo states the purpose
The message of the memo is clear
Attachments included with the memo are referred to in the body of the memo
There are no grammar, spelling or punctuation errors
Situation 1
You are the office manager and want to remind everyone to clean up after themselves in the lunchroom.
There was recently an infestation of cockroaches. The building has since been fumigated but you still
require the cooperation of staff to prevent a re-infestation.
State the purpose of the memo, your reason(s) for sending it (i.e. the kind of behavior you have noticed)
and what actions you want taken.
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