Write a notice informing the committee about an upcoming meeting about sales strategies and new recruitment policy adopted by the company. Also draft an agenda for the upcoming meeting.
Answers
Explanation:
Lesson: How to Write Agendas and Meeting Minutes
Timeframe: 60 minutes
Target Audience: Undergraduates, any major or year
Materials needed: “How to Write Agendas and Meeting Minutes” PowerPoint deck, laptop and
projector, hard copies of “Sample Meeting Minutes” for each student, hard copies of homework
assignment for each student
Note: The instructor should revise the meeting background (slide 15) and meeting agenda (slide
16) to suit class-specific needs and interests.
Objectives: After this lesson, students will be able to
explain what an agenda and meeting minutes are and why they are useful.
identify the key components of agendas and meeting minutes.
indicate strengths and weaknesses of sample agenda items and meeting minutes.
prepare a set of meeting minutes.
Background: Although this lesson was originally developed for students enrolled in a
Communication Studies course on Business and Professional Speaking, it is suitable for
undergraduates of any major. No prior work is required for the students. The accompanying
Power Point slides are designed as simple visual cues to help engage the students in the lesson
material.
Introduction to Lesson [5 minutes]:
Agenda (write on board):
1. Before a meeting – agendas
2. During a meeting – using agendas
3. After a meeting – minutes
4. Hold a small group meeting
5. Homework - meeting minutes
Show slide two and define the term meeting. A meeting takes place when people come
together (whether for work, clubs, sports, school, volunteer organizations, etc.) for a
purpose.
Show slide three and pose these discussion questions to the class:
o What was the last meeting that you attended?
o What made that meeting satisfying/unsatisfying?
Let students discuss the questions briefly with a partner before sharing their answers with
the group. Student answers will likely include problems such as no set time frame for the
Answer:
Write a notice informing the committee about an upcoming meeting about sales strategies and new recruitment policy adopted by the company. Also draft an agenda for the upcoming meeting.