write the steps of categorizing an appointment .
Answers
Answer:
1: Open a Calendar window
You need to be in the Calendar window to create an appointment. If you're already there, great. If not, press [Ctrl]+2. Regardless of what window you're in, this shortcut will open a Calendar window.
2: Open a new appointment window
Once you're in the Calendar window, launch a new appointment by pressing [Ctrl]+N. If you're not in the Calendar window, you can press [Ctrl]+[Shift]+A, and skip step 1. Either way, Outlook launches an appointment window.
3: Enter a subject and location
Using either keyboard shortcut in step 2 opens an appointment window with the cursor in the Subject field. Enter the appointment's subject text. Press [Tab] to move to the Location field and enter a location. Press [Tab] to move to the date component of the Start Time.
In Outlook 2003, pressing [Tab] will take you to the Label option. Use the Up and Down arrows to select a label or press [Tab] to move on to the Start fields.
4: Specify start date and time
Using the keyboard, enter a date from the keyboard. Don't use the drop-down control. Tab to the Time field and using the keyboard, enter a starting time. Press [Tab] to move to the End Time field.
5: Specify end date and time
Enter an end date from the keyboard, press [Tab], and enter an end time. Press [Tab] to select the All Day Event option.
6: Set the All Day Event option
This option is a toggle control. Press [Spacebar] to check or clear this option. If you check the option, Outlook disables the time fields. Press [Tab] to move on to the body of the appointment.
In Outlook 2003, pressing [Tab] takes you to the Reminder. Use [Tab], [Shift]+[Tab], [Spacebar], and the Up and Down keys to set a reminder. Press [Tab] to move on to the body of the appointment.
7: Enter an appointment description
Enter additional descriptive information about the appointment. You might enter a meeting agenda, directions, or a reminder note about information you need to take to the appointment.
8: Categorize the appointment
To access the Category drop-down list, press [Alt]+H+G. (In Outlook 2003, press [Alt]+G.) Then, use the Down arrow to select a category item and press [Enter] or [Spacebar]. If the Rename Category dialog appears, work through it by tabbing through the options and pressing [Enter] at No. Or change the category's name by entering the appropriate data and pressing [Enter] at Yes.
9: Set other options
All options on the Ribbon are accessible via the keyboard, and you don't have to memorize all those keystroke combinations. Simply press [Alt]+H and Outlook will display tags for each option, as shown in Figure A. For instance, to access the Show As options, press [Alt]+H+B.
Figure A
Use these tags with [Alt]+H to access options from the keyboard.
10: Save the appointment
Once the appointment is complete, press [Alt]+S to save it. This keystroke combination also closes the window and returns you to the Calendar.