Question

writting formal letter format​

Answer 1

$\: \: \: \: \: \: \: \: \large\mathcal{\underline{\underline{\red{Formal \: letter \: writing \: format}}}}$

Format of Formal Letter

A formal letter comprises of following elements:

• Address (Sender’s/Receiver’s)
• Date
• Salutation
• Subject
• Body Text
• Ending

1) Format of Formal Letter – Address

Senders’ Address – Always write your address on the left-hand corner, you need to mention your street address, city, state, pin code, and your contact number.

Receiver’s Address – Always mention the receiver’s address in the right-hand corner just below the date.

2) Format of Formal Letter – Date & Salutation

Date – The date should always be placed just below the sender’s address with a line gap.

Salutation – “Dear Sir/Madam” suffices, if you know the name of the person, address them directly ensure that you address them formally using “Rev.”, “Dr.”, “Mr.“, “Mrs.“, or “Ms.“, and include their full name.

3) Format of Formal Letter – Subject & Body

Subject – Subject is the agenda or purpose of writing the letter. Write the subject of the letter, keep it brief, and if possible in one line only.

Body Text – Always organize the writing into paragraphs, the writing should include sophisticated vocabulary, standard spellings, and punctuation. the reason behind using paras is to keep the reader interested and to separate one point from another, its always about giving as much clarity as possible to the reader.

• The 1st paragraph also known as Introduction should be short and on point, mention the purpose of the letter in the first paragraph itself so that the reader is clear about your intentions behind writing the letter.
• The paragraphs in the middle are also called the body of the letter and it should contain some relevant details with reference to the purpose stated in the 1st para.
• The last paragraph also known as conclusion should talk about the action you expect the recipient of the letter to take. Maintain a requesting tone in the last paragraph as much as you can.

4) Format of Formal Letter – Ending

Ending of a formal letter – Sign off with an appropriate closing statement followed by your signature and full name, the most preferred salutations are – Yours Faithfully, Your Sincerely, etc. Signing off with an appropriate statement signifies that you hold the receiver in high regard.

Points To Remember:

☛Always start with a brief introduction about yourself

☛ Try including the name of the concerned organization

☛ Mention relevant details about the area of inquiry

☛ Include deadlines by which you need the information(Including deadlines signifies the urgency)

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What is a Formal Letter?

• A formal letter is written for official purposes.
• The tone of the letter is formal and structured. The agenda is to send across official information.
• Formal letters may be written to institutions, government departments, business letters, etc.

Types of Formal Letter

The formal letter is of various types and is used in all organizations (Government or Private) as a means of communication. Formal letters are used for internal as well as external communication. The types of formal letters are mentioned below.

• Letter of Enquiry
• Order Letter
• Letter of Complaint
• Reply to a Letter of Complaint
• Promotion Letter
• Sales Letters
• Recovery Letters

Answer 2

Formal Letter:

A formal letter is one written in an orderly and conventional language and follows a specific stipulated format. These letters are written for official purposes only, such as writing a letter to the manager, to the HR manager, to an employee, to the Principal of the college or school, to a teacher, etc.

Format of formal letter:

$\boxed{\begin{minipage}{5 cm}\\\sf{Sender's Address}\\\\\sf{Date/Month/Year}\\\\\sf{Receiver's Address }\\\\\sf{Subject}\\\\\sf{Salutation}\\\\{\dots \dots Body \dots \dots }\\\\\sf{Complimentary\ close} \\ \\ \sf{N{a}me}\end{minipage}}$

Note:

If you are having difficulties in seeing the format, kindly see it on web(brainly.in) for better quality.