format of official letters
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Answer:
Formal and Informal letters are often used to converse in written for various purposes. For the various official purposes, Formal Letters are used to get one’s point across in a polite yet clear expressive language. Before we look into the Format of Formal Letter it is important to know about it, let’s now read the meaning of a formal letter.Open in App
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Format of Formal Letter & Writing Style – Check the Formal Letter Format in Detail!
Testbook | Updated: Dec 30, 2019 3:59 IST
Formal and Informal letters are often used to converse in written for various purposes. For the various official purposes, Formal Letters are used to get one’s point across in a polite yet clear expressive language. Before we look into the Format of Formal Letter it is important to know about it, let’s now read the meaning of a formal letter.
Table of Contents
What is a Formal Letter?Types of Formal LetterFormat of Formal Letter for SSC MTSType-wise Format of Formal LetterFormat of Formal Letter Related FAQs
What is a Formal Letter?
A formal letter is written for official purposes.
The tone of the letter is serious with literal meanings.
It includes letters written to institutions, government departments, business letters etc.
Therefore, the format of the formal letter should be concise to all in order to not lose marks in the SSC MTS Descriptive Test 2019.
Types of Formal Letter
Letter of Enquiry
Order Letter
Letter of Complaint
Reply to a Letter of Complaint
Promotion Letter
Sales Letters
Recovery Letters
Format of Formal Letter for SSC MTS
The tone of a formal letter is serious and most of the sentences are complex and add specific meaning to the writing. The format of a formal letter is standard and is applicable to all, therefore, it is imperative that you adhere to the format mentioned below!
A formal letter comprises of following elements:
Address (Sender’s/Receiver’s)
Date
Salutation
Subject
Body Text
Ending
1) Format of Formal Letter – Address
Senders’ Address – It should be written on the left-hand corner, it should include your street address, city, state, pin code and your contact number.
Receiver’s Address – Mention the recipient’s address in the right-hand corner just below the date.
2) Format of Formal Letter – Date & Salutation
Date – The date should be placed just below the sender’s address with a line gap.
Salutation – “Dear Sir/Madam” suffices, if you know the name of the person, address them directly ensure that you address them formally using “Rev.”, “Dr.”, “Mr.“, “Mrs.“, or “Ms.“, and include their full name.
3) Format of Formal Letter – Subject & Body
Subject – Write the subject of the letter, keep it brief and if possible in one line only.
Body Text – Organize the writing into paragraphs, the writing should include sophisticated vocabulary, standard spellings and punctuation.
The 1st paragraph should be short and on point, mention the purpose of the letter.
The paragraphs in the middle should contain some relevant details with reference to the purpose stated in the 1st para.
The last paragraph should talk about the action you expect the recipient of the letter to take.
Explanation:
hope its will help.
Answer:
first your address
then date
then the address of addressing
then
to
the editor/ official position
their institutions name
sub:-
sir,
Explanation:
MMS Books
Ashok Vihar
12/CA, Model Town
Kurukshetra, Punjab – 0112
December 2017
Delhi – 88
Subject – Placing Order
Sir/Madam
Thank you for your prompt reply to our previous letter of inquiry dated 20 November 2017 with reference number 56B/2017. A panel of our firm has studied your brochure and price list and feels satisfied to place an order for the same. The following chart describes the products we intend to buy along with the author, quantity, etc.
TitleAuthorQuantityYearModern EcoDr. Singh352015Business 2016Mathew MN402016Mental DisoredersDr. Yashank B552013Ageing in 30sRuchir Dua662015
Kindly be reminded that each of the title carries 20% student discount and 5% winter sale discount. As per our earlier communication, we have requested to send only books without binding. Also, make sure that every single book is devoid of any kind of printing-binding-packing defect. The total amount of $ 1200 will be paid at the time of delivery.